Facilities Assistant

Job Description

Job Reference: /SW/15-03/1106/10Job Title: Facilities AssistantLocation: Leicester - Westbridge PlaceSalary: Competitive Hours per week: Monday to Friday - 08:00 - 17:00 - 40 hours per week Business OverviewAtalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services,energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning servicesto the private and public sectors and supporting the local communities in which it operates.Job OverviewWe are currently recruiting for a Facilities Assistant to join our passionate and driven team based at our client’s site in Leicester - Westbridge PlaceThe Facilities Assistant is the onsite building manager. They are the onsite point of contact and face of OCS from a building perspective to ensure that the contract is delivered to the required standard.Key Responsibilities:

• Ensuring all tasks requested or carried out on behalf of the client are logged on the helpdesk and assigned to the correct person
• Ensure all tasks are completed within their SLA, or make FM’s aware of any that might fail so we can mitigate raising any issues or concerns
• Daily building walks/audits
• Carrying out post room duties – Inbound and outbound
• Complete regular stocktakes of stationary & hospitality and place orders as required
• Meeting contractors/ OCS technicians and ensure relevant H&S paperwork is completed
• Ensuring contractors paperwork is received and filed correctly for auditing purposes
• Keeping a log of cleaners times/ holiday/ sickness and completing fortnightly timesheet
• Making FM’s aware of any potential issues on site so they can be dealt with in a timely manner
• Carry out low level PPM tasks as per schedule
• Completing any other reasonable management request in the allotted timeframe
• Complete training where required
• Deliver Tool Box Talks to the team where required and obtain signatures
• Prepare meeting rooms as and when requested via the helpdesk, including providing hospitality
• Ensure cleaning consumables are ordered monthly and sufficient stock is kept on site
• Lead daily team meetings
• Supporting furniture moves in and out of the building
• Reporting of near hits and encouraging onsite teams to report

Compliance requirements:

• Using BlueHook and/ or Concept, monitor and deal with all planned preventative (PPM) and reactive maintenance. Liaise with engineering team to ensure jobs are completed within their SLA. Escalate any that may fail to FM’s
• Using the PPM schedule sent out each month monitor ppm progress and liaise with the helpdesk in a timely manner to get schedule
• Check all PPM paperwork to see if any reactive works have been identified. Ensure works are completed and relevant paperwork is attached to the original PPM paperwork
• Carry out regular hazard spotting walkabout of the building and grounds and raising any concerns identified. Encourage site teams to report any potential hazards to yourself.

About You:

• Applicants must have the right to work in the UK

Benefits

• Wide range of retail discounts
• Discounted gym membership
• Join our Cycle to Work scheme
• Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our events
• Access to internal Mental Health First Aiders
• Immediate access to “Opportunity” our internal Learning and Development platform
• Required professional membership fees paid for
• Win monthly Atalian Servest Superstar Awards

How to apply If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)https://b/form/f3343c912a8643b69cfdc89dc2bbba8f