CAID Senior Management Team Secretary

Job Description

urrently have a new and exciting role working as a CAID Senior Management Team Secretary within Leicestershire Police Force.This is temporary ongoing role working Monday to Friday 37 hours per week and is Agile working.Work Experience:* Proven experience of clerical work to include typing of reports, letters and minutes* Experience using Microsoft Word, Excel, PowerPoint and Outlook* Experience organising, attending meetings and taking minutes and drafting correspondence* Have the ability to work unsupervised and be flexible to achieve deadlines* Have excellent written and spoken communication skills* Ability and experience of providing a high level of service to customers both internally and externally* Experience working with confidential highly sensitive informationOperational:* To maintain diary and fix appointments* Receive visitors * Deal with telephone enquiries* Arrange meetings* Deal with routine matters in the absence of the Director of Intelligence or his/her Senior Management Team* Arrange for non-routine urgent matters to be dealt with* Confidential/Secret handling of information from Special Branch or other sources Administration:* To obtain information that may be required by the Head of Crime or his/her Detective Superintendents on a regular ad hoc basis; extract information from records and files or obtain as necessary from internal or external sources and prepare informationin appropriate format* To maintain document filing system and retrieve files or documents as required * To open and sort post and distribute accordingly* To maintain pending files and records of matters to be brought forward and ensure that the Head of Crime, or in his/her absence his/her Detective Superintendents is aware of matter requiring their attention* To provide word processing service on confidential matters and general assistance in the Management Support Unit as own duties allow or as otherwise instructed* To take down in note format or shorthand and transcribe non-routine correspondence, reports, memoranda, etc. and working from manuscripts or corrected drafts and/or recorded speech* Produce statements, reports. Schedules etc. in completed form* To attend meetings and take down in note format or shorthand the minutes of such meetings, transcribe draft minutes for approval and distribute copies of approved minutes or Action Sheets where appropriate* Prepare and circulate actions and a summary of the Weekly Tasking Meeting, which informs colleagues of the Forces current and emerging threats* Management and collation of Crime and Intelligence Awards* Assist and book training courses, vehicle hire, accommodation, travel, etc for the whole of the Crime and Intelligence Senior Management Team.* Manage latest news and input intranet items for web-based updates* Management of the Crime and Intelligence Intranet Website, reviewing information to ensure it is accurate and kept up to date.* Audio Typing carried out for meetings where actions are required* View and manage emails for the Crime and Intelligence Detective Chief Superintendent and Detective Superintendents* To arrange, manage and attend meetings to take actions for SMT* To arrange, manage and attend partnership and internal training daysKnowledge / Education:* Experience of Audio Typing* Hold a Secretarial Certificate or DiplomaTo hold a Word Processing qualification or have experience in a secretarial based role.Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://candidate-privacy

Keyskills :
Secretarial Skills