Team Administrator

Job Description

Team AdministratorWatford - Head OfficeSalary - £32,000 to £35,000 per annum + benefitsThis is an exciting new role working within a dynamic and fast paced organisation!Key priorities for this role:To provide professional and confidential support to the CEO and the wider team, ensuring issue resolution and the efficient flow of information. This includes completing a range of administrative, analytical and organisational tasks based upon corporatepriorities with minimal supervision.Responsibilities:

• To support the CEO by providing a highly confidential service that includes handling their diary and appointments on a daily basis and proactively managing long term commitments through liaison with relevant business areas.
• Provide administrative support to the leadership team
• To make sure the CEO is aware of key information and emails, taking ownership and managing queries in a timely and accurate manner.
• Print any documentation for the CEOs necessary reading/ information.
• To arrange and coordinate meetings, steering groups and forums with timely and cost efficient travel arrangements and follow up on any related issues with the relevant business areas.
• Build a strong network within the business and work alongside to ensure smooth organisation of meetings and coordination of diaries.
• Prepare presentations and reports for the CEO and team, working with only general direction of content.
• Summarise regular communication documents to ensure the team is aware of key information.
• Provide secretarial minute taking for any meetings as and when required by the CEO and wider team.
• Manage the collation of departmental schedules including holiday requests and scheduling any necessary meetings for the wider team.
• Events management; organising and coordinating department away days, training sessions and weekly team meetings to ensure consistent and maximum attendance. Locating and booking meeting rooms, capturing key actions or minute taking when in attendance andkeeping the team One Note folder up to date.
• Manage the head of the departments expenses and ensure team expenses are actioned in a timely and efficient manner.
• Ability to operate AV equipment should it be required at meetings.
• To maintain and administer systems on behalf of the team where approved by CEO - such as Personio and Perkbox.
• Offer assistance to the wider team in relation to specific projects.

What you need to know:

• Excellent computer skills (Microsoft packages to include PowerPoint, Excel, Word and Office 365)
• Proven written, verbal and numerical skills
• Experience in minute taking for confidential meetings
• Proven experience of simplifying processes for multiple stakeholders
• Proven analytical and communication skills
• Proven ability to organise and prioritise workload and work on own initiative with confidence
• Previous experience of diary management, presentation and report collation
• Appreciation and understanding of the wider business
• Impact and influence skills with the ability to engage stakeholders
• Interpersonal skills and ability to network with all areas of the business

What you need to show:

• High level of integrity and confidentiality at all times
• Self-motivated and able to multi-skill at pace, with the internal customer in mind
• Strong diplomacy and ability to balance conflicting priorities
• Understand and analyse data, paying attention to detail
• A positive approach, with the ability to challenge and influence upwards
• Contribute to a great place to work, demonstrating credibility by role modelling the values
• Effective ways of working within an administration role
• Proven experience of simplifying process to streamline the administration in the team
• Quality facilitation of meetings and minute taking
• Able to work in a fast-paced, pressurised environment
• Ownership of personal development and taking time to review

What decisions I can make:

• Responsible for the day-to-day operations of the team
• Communication responses where appropriate
• Diary commitments for CEO

Resources available to me

• CEO and wider team
• Leadership Team

This is an exciting opportunity to perform an intergral role within a dynamic and fast paced organisation!

Keyskills :
Administrative SupportConfidentialityTravel ArrangementsCoordinate MeetingsMinute Taking