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Receptionist - Temp to Perm - 9am - 5.30pm

Alexander Lyons Solutions Ltd
Job LocationLeamington Spa
EducationNot Mentioned
Salary21,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

My Client a global organisation with fabulous offices are looking for an experienced Receptionist to join their team on a temp contract with a view to go permanent.RECEPTION DUTIES

  • Uses Telephone System "Arc" - to deal with incoming calls (transferring and directing as appropriate) and dealing appropriately with sales calls. Handles overflow calls from London office
  • Meets and greets visitors
  • Issues and monitors staff temporary and visitor passes
  • Takes responsibility for the production of access cards - ensuring processes are followed for new staff and leavers
  • Uses PA system appropriately to page individuals and make whole building announcements
  • Receiving all company faxes on main fax number and distributing them accordingly
  • Organises taxi cabs for clients/for business and private use of staff
  • Updates and maintains telephone list, to be used manually if switchboard out of order and by security staff out of hours
  • "Siteguard" reports for all departments/individuals.
  • POSTAL CO-ORDINATION
  • Receives and distributes all internal mail to all departments. Collects and franks all external mail.
  • Back-up person for courier bookings
  • Receives and provides signature for company/private courier parcels/advising receipt of parcels to individuals
  • RESOURCE CO-ORDINATION
  • Monitors and accepts/declines, resource (i.e room bookings)
  • Liaises with Facilities Support for room layout changes
  • Collates and transfers hospitality bookings to the Catering Department
  • Completes and details maintenance diary and files additional forms
  • Reviews and processes pool car bookings requests. Allocates keys and checks driver license.
  • Takes secure bookings and returns for office equipment - laptops/iPads/projectors/speakers/screens ensuring this equipment is in full working order
  • Liaising with Facilities Dept/ALD for servicing of company vehicles.
  • Monitors stock and completes online ordering and distribution of stationary i
If you are an experienced receptionist and this is of interest to you please call Emma on

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