Office Manager & Executive Assistant

Job Description

Cambridgeshire Local Medical Committee Ltd Cambs LMC is the body in statute (successive NHS Acts) that represents, supports and advises every GP and GP Practice team across Cambridgeshire & Peterborough.We have a wonderful opportunity for a new full time member of our close-knit supportive and flexible team, to join us on a permanent basis as Office Manager and Executive Assistant.We are currently primarily working from home, but you will need access to a car and be comfortable commuting regularly to CB23. Key accountabilities: Responsible for:- Ensuring that the office runs smoothly and efficiently, acting as the main focal point for all aspects of the running of the office site- Ensuring the views of the LMC Ltd office team are represented appropriately when representing the LMC to constituents and external stakeholders- Managing all correspondence received by the LMC office, ensuring timely follow-up to enquiries- Managing company bookings and appointments internally and externally in the office calendar, providing a welcome to external guests to the office and being the primary contact on site for local tenants and third parties- Producing and updating electronic address books and contacts databases, including those for the elections, liaising with local practices, members and constituents over changes- Managing invoices and making payments into/from the company account under the oversight of the Chief Executive and maintaining such records for the treasurer/accountant- Ensuring communications to the Committee and the Board are circulated in a professional and timely fashion including elections (working with the returning officer)- Ensuring the office folders and relevant data storage is well organised and up to date- Managing the IT network, hardware and software needs of the organisation and troubleshooting problems liaising with the off-site IT support centre- Keeping the IT networks up to date, implementing developments where necessary- Liaising with third parties around event planning for the LMC- Ensuring the website is kept up to date and placing adverts online- Managing the office calendars and maintaining a register of annual leave and other leave for the Chief Executive- Acting as executive assistant to the CEO and executive team