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Invoice Administrator/Ledger Assistant

Pontoon
Job LocationIpswich
EducationNot Mentioned
Salary£11.00 - £13.00 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract , full-time

Job Description

Invoice Administrator/Ledger AssistantDuration - 6 Months with scope to extendLocation - Ipswich / Hybrid 2 days per week in officePontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyones chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, genderidentities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.My high-profile Energy client is looking for a Invoice Assistant/Ledger Assistant to join their team based in Ipswich on a hybrid basis 2 day a week in Office on an initial 6-month contract with chance of extensions. Purpose of the role:Reporting to the Ledger Team Senior, the Invoice administrator will play a key role in ensuring accurate and timely processing of invoices within the financial accounting software, all transactions are made in line with appropriate finance policy and controlsand ensure late payment is avoided to comply with Prompt Payment Code Legislation.The role will also be initial contact to answer queries from suppliers, internal Finance teams and internal stakeholders relating to Ledger transactions, provide system training and support to all users.Key Accountabilities:

  • Manually inputting ledger transactions into the accounting system in an accurate and timely manner.
  • Process invoices.
  • Setting up and processing Supplier invoices in line with agreed terms.
  • Processing of customer refunds/credits using online banking system
  • Completion of bank and billing system reconciliations.
  • Reviewing daily Direct Debit files.
  • Maintaining the ledger account details, including contacts, payment details etc.
  • Preparation of DD collections, cheque/BACs refund requests and ensure these are sent to Finance in a timely manner
  • Process write-off and other transactions within the customer accounts in a timely manner
  • Support the reconciliation and resolution of customer account issues to facilitate collection activity
  • Support month end processes as required to help ensure all tasks are accomplished each month in line with timelines
  • Providing system training and support to the wider business
Knowledge, Skills and Experience required:
  • Previous experience process large volume of invoices
  • Good attention to details
  • The successful candidate will be GCSE or equivalent educated, achieving a 5 or above (or equivalent) in both Mathematics and English
  • Highly motivated, takes personal responsibility, adaptive to change
  • Communicate confidently with internal stakeholders
  • Ability to identify areas for improvement
  • Ability to analyse information
If you have not received a response within 48 hours of applying, please assume you have not been shortlisted this time.

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