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Executive Assistant

MSC Mediterranean Shipping Company (UK)
Job LocationIpswich
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Executive Assistant Full time, Ipswich Job descriptionWe have an exciting opportunity to join our growing business as an Executive Assistant. In this role, you will provide executive support to the Head of Intermodal, Head of Logistics and General Manager MSC Transport as well as holiday cover for OperationsDirector PA.We believe the successful Executive Assistant should have the following skills:

  • Proven/previous experience as a Personal Assistant
  • Excellent Excel , Word and Powerpoint skills as well as Office 365
  • Efficient in power BI and advantage
  • Excellent levels of Numeracy and English
  • Shorthand skills would be an advantage but not essential
  • Experience within shipping or transport preferable
  • A professional, positive and flexible attitude required
  • The ability to build good relationships and communicate effectively at all levels essential
  • Must be proactive and able to work on own initiative but also work with the team and willing to learn
The key tasks for the Executive Assistant are:
  • Act as the key focal point for the department in the absence of the relevant Head of or General Manager
  • Manage Diaries in an accurate and timely manner
  • Maintain a filing and management system for the respective email inbox
  • Complete and distribute weekly reports such as scrum notes and KPI
  • Ensure all management expenses and those for their relevant reports are complete meeting fixed deadlines each month
  • Make travel arrangements as applicable i.e. rail, air, axis, hotels.
  • Ensure all correspondence, documents, presentations, etc are professionally presented and responded to within the required timescales
  • Arrange, help prepare for and attend meetings where applicable and take notes
  • Take ownership of small ad hoc operational activities such as draft contracts, supplier onboarding, incident reporting and the hospitality register
  • Offer full cover for Operations Director PA when absent
Some of the benefits we offer you:
  • Competitive salary
  • Generous Pension
  • Professional and personal learning and development opportunities
  • Flexible holiday scheme for permanent employees to buy and sell up to 1 week
  • Income Protection Scheme for long-term absences
  • Life Assurance
  • Discounted holidays with our sister company MSC Cruises
  • Free parking (Ipswich Only)
So, if you feel that you are the Executive Assistant that we are looking for then please click apply now and you will be taken directly to our careers page to submit your application.

APPLY NOW

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