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Administrative Assistant

Hiredonline
Job LocationHockley, Birmingham
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Administrative AssistantPermanent, Flexibility required (Monday to Friday - May be required to work some weekends)We are seeking to appoint a talented and highly motivated Administrative Assistant to join our company which caters for adult with learning disabilities. You will be an important member of our team and have a positive approach in this key role. This is asuperb opportunity for a creative and innovative Admin Assistant, who has enthusiasm, drive and dedication to unlock the companies personal potential.Administrator key responsibilities include:

  • Undertake reception duties, acting as the first point of contact in response to telephone and face to face enquiries, promptly passing on messages as required.
  • Maintain SFBB compliance
  • To ensure compliance of the Companies safeguarding and security arrangements/procedures.
  • Administer basic first aid/medicine as required.
  • Be required to provide some care & cover breaks on some occasions
  • To provide administrative support eg photocopying, typing, filing, emailing, completion of routine forms/bookings.
  • Undertake general financial administration such as processing orders, collecting moneys and undertake basic book keeping, such as for petty cash.
  • Provide administrative support for meetings, including taking notes and meeting minutes
  • To support company leaders in monitoring service user admissions such as daily records, forms & care plans
  • Maintain confidential staffing records, including inputting overtime and absence information.
  • Manage and check the recruitment process in line with company policy
  • Completion of appropriate documentation to ensure that contractual and payroll information is produced and accurately maintained.
  • To co-ordinate the sickness absence process, including identifying triggers and conducting return to work meetings with staff that have been absent from work.
  • Participate in the induction of new staff, ensuring mandatory training is complete.
  • Monitor probationary periods in liaison with the line manager.

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