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Secretary/Admin Manager

Tate
Job LocationGuildford
EducationNot Mentioned
Salary27,000 - 30,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

** Secretary/Admin Manager **URGENT REQUIREMENTThis is fixed terms contract for 1 year mat cover

  • Salary £30k
  • Hybrid: 2 days in office / 3 days from home
  • Hours: 9.15 to 5.15pm
  • Free onsite parking
You will provide secretarial & administrative support to various teams in the business. As the senior support person, you will work alongside and supervise the Administrative Assistant for these teams, assisting them and the other members of the teams intheir day-to-day work.Duties will include:
  • Opening and closing files in case management system
  • Maintaining the internal file auditing and reviews
  • Managing the teams month end billing and accounting
  • Dealing with accounts and obtaining Partner signature on dockets
  • Diary management for the teams to include internal, external & client meetings
  • Fast and accurate general typing as required including audio and copy typing to include proof reading, creating and formatting various correspondence
  • Record-keeping - maintaining data for reporting purposes
  • Handle general telephone enquiries
  • Maintaining the teams hard copy files and documents
  • Maintaining the teams e-filing systems
  • Preparation of correspondence, reports, memos, forms
Requirements
  • Previous experience of working in an office environment
  • Experience of working in Professional or Client Services would be desirable
  • Previous experience of managing a team within an office environment would be a advantage
  • Demonstrated ability to work effectively within a team and provide support to all team members at all levels
  • A good telephone manner, good communication skills more generally and an understanding of the importance of client care
  • Competent IT skills including MS Office 365
  • Confident Excel skills sufficient to enable the reviewing of relevant matters and assist with billing.
  • Strong attention to detail and the ability to produce accurate work of a consistently high standard
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.Tate is acting as an Employment Business in relation to this vacancy.

Keyskills :
adminsecretarylegal

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