Project Coordinator

Job Description

We are AMS. We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) is one of our service offerings; we actas an extension of our clients recruitment team and provide professional interim and temporary resources. Our investment banking client has been present in the UK for more than 150 years, theyre a long-term partner to British business. Today, the Group is formed of 10 divisions and employs 9,300 staff based in 21 core locations right across the country. Theirrole is simply stated: help clients achieve their goals by combining local know-how and global reach. In so doing, they seek to make a positive, sustainable contribution to both the UK economy and society. On behalf of this organisation, AMS are looking for a Project Coordinator for a 6-month long day rate contract based in Glasgow (hybrid).As a Project Coordinator, you will:

• Support the delivery of assigned project tasks or small projects within the portfolio, ensuring adherence to group and local standards, following the best practice approach
• Interact with all key contributors to secure required resource
• Ensure all internal approvals have been obtained
• Support project managers to define projects scope, objectives, and deliverables for approval by all internal and external stakeholders
• Support the setup and implementation of project governance, according to its size and complexity
• Manage working group activities and support facilitation of steering group meetings (under leadership of project managers)
• Support projects and project managers with joint clients meetings, develop and maintain productive working relationships and manage the communication with stakeholders
• Assist the project manager in developing a project plan and tracking activities against the plans, providing regular and accurate reports to stakeholders as appropriate
• Assist project managers in the facilitation of workshops with SMEs as required and define solutions and gap analysis
• Assist project managers in the identification and tracking of project risks, actions, issues and dependencies
• Assist project managers in the project change control process to ensure project deliverables are realised within planned cost, timescale, and resource budgets
• Coordinate (under the direction of project managers) all required client implementation testing
• Assist project managers in the coordination of all resources to structure full and complete end-to-end testing
• Prepare and agree with stakeholders all entry and exit criteria for testing phases
• Coordinate test phase planning (tasks, durations, resource, dependencies) and effective tracking with each contributor

What were looking for:

• Previous experience of working on projects in a similar capacity (Project Coordinator / Project Support / PMO Analyst etc.) and basic understanding of project management principles
• Previous experience of working in a financial services industry
• Ability to use initiative to accurately assess new situations and potential solutions that have no precedent
• Cultural awareness and able to see things from others point of view
• Strong integrity to deal with conflicting interest from multiple stakeholders
• Prioritisation skills - the ability to assess multiple scenarios and present pros and cons of each and propose most appropriate course of action
• Ability to plan and organise workload, taking into account relative and conflicting priorities, seeking win/win solutions where possible and mitigating negative impacts where not
• Ability to work consistently and accurately under pressure to tight deadlines
• Ability to build strong working relationships across all levels of the company and with clients
• Excellent communication skills, both verbal and written, and a demonstrable track record of successfully interacting, influencing, and communicating at all levels with due regard to the nature of the intended audience
• Excellent attention to detail with high levels of accuracy
• Tenacious and proactive approach
• Ability to work effectively both independently and as a part of a team

Next StepsIf you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course. This client will only accept workers operating via an Umbrella or PAYE engagement model.AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.