Payroll Lead

Job Description

Venesky-Brown’s client, a public sector organisation in Motherwell, is currently looking to recruit a Payroll Lead for an initial 14 week contract with option to go permanent on a rate of £37,759/per annum and with 19.3% pension contribution and 45 daysannual leave per year. This role is predominantly on site, there may be some flexibility with 2 days homeworking. Requirements: - As subject matter expert, provide advice and guidance to the Payroll Team. - Manage the workload, monitor performance and support and develop team members in their individual roles to ensure that the team reaches its maximum potential;- As a member of the HR & Payroll team, interact with team members and colleagues in a way that promotes dignity and respect and encourages an environment that values equality and diversity.- Review and produce payroll policies, procedures and guidance, ensuring these are effective and fit for purpose;- Act as key contact for Payroll audits;- Work with the Assistant Registrar – Human Resources to consider service enhancements to maximise efficiency and minimise risk;- Ensure that the wider HR team understand all payroll activity required of them, to ensure that processes are effective.- Prepare annual payroll timetable and develop service level agreements;- Ensure that all payroll input is undertaken by team members on an accurate and timeous basis;- Undertake checking and quality assurance of payroll data;- Ensure all aspects of the monthly payroll are carried out accurately and within contractual and regulatory timeframes e.g. BACS payments, monthly deductions and RTI submissions to HMRC. - Work with the Information Systems Team/ICT Team to lead on the maintenance of the Payroll software to ensure that software updates and changes are implemented by relevant staff;- Act as main contact for software provider in relation to troubleshooting, system developments etc.- Review the Payroll software to ensure it continues to meet organisational requirements.- Act as main contact for the two pension schemes operated, ensuring an appropriate two-way flow of information;- Maintain up to date knowledge of the two pension schemes rules. - Ensure that the meets its obligations regarding auto-enrolment of staff and periodic re-enrolment, as required by pensions regulations; - Direct staff members to information in relation to the relevant pension scheme, recognising that the postholder can provide information but cannot provide pensions advice. - Provide advice to staff and managers in relation to pay and conditions of service;- Support and advise HR staff on payroll and pension related matters;- Act as key contact for senior finance staff in relation to budget planning, preparation of information for annual and management accounts and relevant audits, providing relevant information timeously;- Support the Assistant Registrar – Human Resources through the provision of relevant management information on salaries, payroll costs etc.- Liaise with Heads of Department to support workforce planning.- Ensure all year end processes are completed on time and information submitted to HMRC;- Prepare annual workforce profile data to support operation of the organisation’s Group Life Scheme.- Act as a key contact for Business Continuity Planning arrangements and work with the client’s Registrar and Assistant Registrar – Human Resources to ensure that HR and Payroll Team incident plans are robust.Essential Skills:- Qualified to SCQF Level 8 (e.g. HND) in a relevant subject (or appropriate industry equivalent);- Additional professional payroll qualification such as CIPP (desirable);- Payroll Processes;- HMRC payroll regulations;- Up to date knowledge of payroll and pensions legislation;- Statutory Payments and Deductions;- Financial Year End Processes and other statutory returns;- LGPS and SPPA pension schemes (desirable).- Strong technical payroll skills- Operating a payroll for multiple staff groups, ideally within a complex organisation operating a range of contractual terms and conditions of employment;- Working knowledge of pension scheme administration e.g. auto-enrolment, joiners, leavers;- Line management of staff (desirable).- Strong literacy and numeracy skills;- Effective ICT Skills, including advanced knowledge of MS Excel and knowledge of operating an electronic payroll system;- Proactive and flexible approach to work;- Ability to communicate professionally at all levels within the organisation;- Good team working skills and the ability to resolve conflict;- Ability to prioritise workload.If you would like to hear more about this opportunity please get in touch.