Accounts Payable and Expenses Administrator - Glasgow

Job Description

This role is a key member of the finance operations team, delivering expenses and accounts payable services. About CMS CMS is a Future Facing firm with more than 70 offices in over 40 countries and 5,000+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people,and the communities we work in.We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by technology and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire,impact and support our clients and our people, helping them to maximize their potential and thrive. About the Role The Accounts Payable and Expenses Administrator ensures a smooth process of expense transactions and invoice processing, with work produced to a consistently high professional standard, focusing on stakeholder and client satisfaction, and effective stakeholdercommunication and service orientation. This role also ensures the compliance with the firms policies and regulatory requirements.Your responsibilities include but are not limited to the following:* Processing of supplier invoices* Processing of payments to suppliers using various banking portals* Reconciliation of payments* Sending Remittance Advice notifications to Suppliers* Administration of the Vendor Portal* Administration of the Accounts Payable Workflow * Administration of Expense System* Processing of payments to staff and partners for expense claims* Handling and resolving queries to ensure transactions are processed and allocated to matters promptly* Processing and reconciliation of direct debits * Working with Cashiers to complete bank reconciliations* Working with Financial Accounts to reconcile balance sheet accounts* General queries and calls from stakeholders and suppliers* Knowledge of Accounts Payable function to allow full exposure to all team activities* Involvement in Accounts Payable related Projects as advised as management team About You Qualifications & Experience* Proven and relevant experience within a similar position within a professional services environment* Desirable: Elite 3E or Elite Enterprise and an Expense system* Desirable: Understanding of the legal industry and its operating modelSkills & Knowledge* Good analytical skills * Flexible, with the ability to multi-task* An attention to detail in meet the high standards of accuracy required * Able to work under time pressure demanded by tight deadlines* Excellent written and oral communication skills, with a focus on customer service * Ability to manage different stakeholders confidently and diplomatically Equal Opportunities At CMS, a next-generation mindset is woven into all we do. Were diverse, supportive and inclusive, embracing our corporate social responsibility and creating a culture of sustainability in which every one of our people, whatever their background, can maximisetheir potential and thrive. For further information about CMS diversity initiatives and programmes, please view the Diversity & Inclusion pages on our website.Please apply online or contact a member of the Talent Acquisition team if you have any questions. For information regarding our competitive range of benefits please visit our Rewards & Benefits page on our website.Please note that CMS have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.#LI-CM1