Purchasing & Payment Services Manager

Job Description

We are currently recruiting for an experienced Purchasing & Payment Services Manager to work for Dorset Police Force at their headquarters in Middlemoor Exeter or WinfrithThis is a temporary ongoing position working hybrid Monday to Friday 37 hours a week.PLEASE NOTE IF SUCCESSFUL YOU HAVE TO UNDERGO POLICE VETTING AND YOU MUST HAVE RESIDED CONTINUOUSLY WITHIN THE UK FOR AT LEAST 5 YEARSTo manage a multi-functional team, operating across the Alliance and providing a full range of purchasing and accounts payable/receivable functions, compliant with statutory and regulatory requirements.This post has line management responsibility for 2 Purchasing & Payment Services Supervisors who in turn are responsible for 14 Purchasing & Payment Services Officers. These posts carry out the day-to-day financial administration, which includes placingorders for goods and services, paying invoices, receipting income, paying volunteer expenses, dealing with petty cash and debt recovery. Additionally, 1 post holder who is responsible for Uniform (clothing) supplies/service.MAIN RESPONSIBILITIESLead the Purchasing and Payments team as Head of Profession and process owner for the Alliance. Overall responsibility for the complete Purchase to Pay functions and for all accounts receivable and income across the Alliance. (Income & Debtor) This includes,supervising, prioritising and monitoring team activities throughout the process. Also has some responsibilities relating to electronic banking and credit card administration.Maintain and monitor contract performance of suppliers: ensure compliance with specifications, contract conditions and provide specialist advice as required. Maintain good working relationship with South West Procurement Hub. Make supply recommendationsin line with operational needs of both Forces.Manage and develop service standards and quality assurance controls. Market these to aid understanding and full compliance.Authorise high value orders and invoices and placed in exceptional circumstances. Check with original requester details of the order placed, any confirmations or communications from the supplier and decide if extra spend is appropriate. At discretion seekagreement of budget holder.Manage escalated complaints and queries (e.g., from colleagues, suppliers and customers) to satisfactory resolution. Give feedback to suppliers about any complaints or queries should performance fall below acceptable level.Carry out data analysis by interrogation of Unit 4 ERP software to meet needs regarding: Freedom of Information (FOI) requests, HMRC returns and internal audit reviews; illustrate detailed information on expenditure/costs.Manage commitments and supplier databases; maintain accurate, up to date records taking action as necessary.Manage centrally held budgets for goods and services, liaising with Business Accounting section as necessary.Develop, monitor, review and report on Key Performance Indicators of the Purchasing and Payment Service delivery.Develop, monitor, review and report on Key Performance Indicators of the Purchasing and Payment Service delivery.PERSON SPECIFICATIONPossession of a recognised financial based qualification at AAT or similar and relevant level.Demonstrable financial experience relevant to the role acquired over at least 5 years.Highly proficient in use of computerised financial systems, spreadsheets and word processing software.Excellent interpersonal skills with demonstrable customer service abilities; able to communicate effectively, confidently and tactfully at all levels - with absolute respect for confidentiality.Able to achieve and sustain excellence in the application of the highest standards of accuracy; Exchequer services work demands the achievement of complete accuracy in all aspects of the work tasks undertaken or monitored.Excellent administrative and organisational skills with sound work scheduling and prioritisation skills and an ability to meet challenging tight deadlines.Sound supervisory experience with the ability to lead a small team of staff; delegate or oversee work at discretion within an environment where pressing demands or changing priorities may arise.Excellent problem-solving skills: ability to assess needs and requirements and apply sound assessment and deliver a solution using self or other resources with minimum of referral to management. Observance of existing policies/parameters.Excellent IS skills; demonstrable abilities in all modern packages - such as Microsoft Word, Excel; associated abilities for presentation and manipulation of data.High level of integrity - able to evidence previous position/s of trust and responsibility, ideally acquired in relation to cash handling, electronic banking or in a finance environment.Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://candidate-privacy

Keyskills :
AAT Qualified & Accounts Management