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Directors Executive Assistant

Job LocationEllon
EducationNot Mentioned
Salary£25,000 - £35,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

We are currently seeking a Directors Executive Assistant to join a well-established, family-run SME based in Ellon, Scotland. Your role as an Executive Assistant is to increase accountability and assist the six company Directors by ensuring the company administration tasks are effectively managed and undertaken.Key responsibilities and duties:

  • Preparing meeting minutes, presentations, memos, letters and other documents
  • Arranging all health and safety administration including staff training, signage, risk assessments, office checks, service visits and other duties
  • Maintaining vehicle fleet documentation and communicate with staff/suppliers regarding vehicle checks, servicing, MOT’s, insurance claims etc.
  • Handle branch ISO and compliance documentation
  • Organizing and maintaining office filing, paper and electronic
  • Receiving incoming mail and arrange franking/posting of outgoing mail
  • Arrange ordering of office and kitchen supplies
  • Assist in keeping all work areas clean and oversee subcontracted office cleaning
  • Making travel arrangements
  • Liaising with business guests/visitors
  • Plan appointments and events
  • The ideal candidate will have the following skills, attributes and qualifications:
  • Proven work experience as an effective Executive Assistant
  • Ability to effectively communicate with all levels of the organisation
  • Good organizational and problem-solving skills
  • Excellent time management skills
  • Able to act on own initiative
  • Please note the office will be relocating to Peterhead in Q3 2021 so please ensure that this is also commutable for you.Hours: 08:00am - 4:30pm (Mon-Fri)Benefits
  • Salary of £25,000-£35,000
  • 24 days holiday + 8 BH
  • KPI Incentives
  • Free on site parking
  • Required skills
  • Diary Management
  • Organisational Skills
  • Coordinating Meetings
  • Executive Administrative
  • Keyskills :
    Organisational Skills Executive Administrative

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