Temporary Receptionist

Job Description

Are you an experienced and professional receptionist looking for a temporary position with long-term potential At Office Angels we have an exciting opportunity for a Temporary Receptionist to join our Edinburgh based Client. This role offers an hourly rateof £11.50 and has working hours of 8:00 am to 5:00 pm, Monday through Friday. This role is starting as soon as possible and is ongoing, a minimum of 6 months commitment required by the successful candidate.Responsibilities:

• Handle incoming calls in a polite and professional manner, taking accurate messages and forwarding them to the relevant individuals.
• Act as the first point of contact for visitors, warmly welcoming them and assisting with their requirements.
• Manage the meeting room booking system, ensuring rooms are prepared with refreshments and necessary IT equipment.
• Coordinate staff travel arrangements and accommodation by liaising with our corporate travel agent.
• Communicate with external consultants, agencies, and senior management as needed.
• Utilise strong word processing skills to draft, amend, amalgamate, and proofread various documents.
• Perform scanning, photocopying, printing, and document management tasks.
• Prepare and collate documents for mass mail-outs to key stakeholders.
• Maintain and update databases and spreadsheets, following up on required actions.
• Occasionally provide holiday cover for the Information Management Advisor.
• Undertake any other duties as required to support the smooth running of the office.

Skills/Competencies:

• Excellent organisational and prioritisation skills.
• Strong attention to detail and a high level of accuracy.
• Proactive and highly motivated, able to work independently and take initiative.
• Exceptional oral and written communication skills.
• Willingness to work in a fast-paced and dynamic team environment.
• Flexible and able to manage multiple tasks and adapt to changing priorities.
• Trustworthy and reliable, maintaining confidentiality when handling sensitive information.

Requirements:

• Proven substantial office experience, including reception and administrative tasks.
• Proficiency in using IT packages such as MS Word, MS Excel, and MS PowerPoint.
• Experience with Lotus Notes and Adobe Acrobat is desirable.
• Ability to work with speed and accuracy in word processing tasks.
• Excellent interpersonal skills and a professional demeanour.

If you are interested in this role and wish to be considered, please click apply!Equal Opportunities are important to us at Office Angels. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.Working as a temp is an ideal way of exploring different job roles and industries. Its also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team:

• Employed directly with Office Angels, meaning were always on hand to ensure youre being well looked after
• Access to discount vouchers with many high street brands
• Eye care vouchers and money towards glasses should you require them for VDU purposes
• We can search for permanent work whilst youre in assignments and offer expert interview support and advice
• Weekly pay
• Pension scheme option (with employer contributions)
• 28 days paid annual leave (Based on a weekly accrual)
• Statutory Sick Pay in the unfortunate event you find yourself under the weather
• Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress and legal issues
• Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism

Were proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact us for more information.This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.Whilst wed love to get back to every applicant personally, it isnt always possible and sadly we cannot provide individual feedback.**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.