Compliance Administrator

Job Description

Job Reference: /CM/02-08/928/1Job Title: Compliance AdministratorLocation: EdinburghSalary: £23500 - £25000Contract: PermanentHours per week: Monday to Friday - 08:00 to 16:30 - 40 hours per weekBusiness OverviewAtalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services,energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning servicesto the private and public sectors and supporting the local communities in which it operates.Job OverviewWe are currently recruiting for a Compliance Administrator to join our passionate and driven team based at our client’s site in Edinburgh who will be responsible for the coordination of Compliance Engineers schedules & test certification, upkeep of certificationtracker, client invoicing & applications, purchase orders, and contract progress.Benefits

• Paid Holiday
• Employee Referral Scheme
• Learning and development opportunities
• Supportive working culture and future progression opportunities
• Mobile Phone
• Legal, bicycle, breakdown, and retail discounts
• Eye test and glasses reimbursement
• Cycle 2 work scheme

Key Responsibilities:

• Scheduling & planning of both subcontracted works & our own engineers. Report and offer support function to Fixed Wire Testing Manager and Electrical Compliance Manager.
• Ensuring test certificates are submitted daily from field test engineers.
• Ensuring certification is produced within agreed timescales to clients and FM business.
• Invoicing and producing client application / invoices in line with billing timetable.
• Raising purchase orders for materials and liaison with test engineers/supervisors.Processing engineer’s timesheets on a weekly / monthly basis.
• Processing of Fixed Wire Testing & Portable Appliance Testing certificates on weekly basis and updating system tracker.
• Scheduling & planning of subcontracted works carried out for both PAT & FWT. This will include all communication between supply chain. Updating progress reports and ensuring all documentation is collated in timely manner. Concept and client trackers keptup to date.
• Scheduling and planning works for our engineers and ensuring diary up to date.
• General administration, support role to Fixed Wire Testing Manager/supervisors and Electrical Compliance Manager

About You:

• Applicants must have the right to work in the UK
• Experience in FM / Building Services Industry
• Strong IT skills, Microsoft Office suite, Excel
• Understanding of CAFM systems, ideally Concept Evolution.
• Understanding of contract delivery and commercial implications
• Disclosure clearance required for role
• Diligent, numerate with excellent attention to detail
• Ability to work as part of a team
• Ability to prioritise and organise own work whilst working on a variety of tasks
• Excellent communication and interpersonal skills

How to apply If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)https://b/form/f3343c912a8643b69cfdc89dc2bbba8f