Admin Assistant

Job Description

Venesky-Brown’s client, a public sector organisation in Scotland, is currently looking to recruit an Admin Assistant for an initial 5 month contract on a salary of £25,468 to £27,486. The role will be remote, however attendance may be required in Glasgowor Edinburgh. This role will be part-time at 22.5 hours per weekResponsibilities:- Supporting administrative stages of several processes, for example, disclosure checks via the PVG (Protection of Vulnerable Groups) scheme, Skilled Worker sponsorship, recruitment and onboarding and payroll processing.- Processing and entering high volume of data into various systems and databases accurately and efficiently.- Conducting thorough and accurate identity checks for a variety of workstreams or purposes, ensuring that all required documentation and verification procedures are completed in timely manner- Maintaining and updating records and files as required- Assisting with other administrative tasks as requiredEssential Skills:- Experience working within frontline customer service, ideally within an office support services environment- Experience of collaborative working, sharing knowledge and information across teams and the wider organisation- Experience of working within a busy multi-disciplinary environment with the ability to work with minimal supervision and to meet deadlines- Experience of working effectively in often rapidly changing situations- Experience communicating complex, confidential and often sensitive information with a range of staff across the organisation and with external stakeholders (both verbally and in writing- Flexible approach to learning and problem solving- Commitment to your own personal and professional development- Strong working knowledge of standard Microsoft packages (e.g., Word, Excel, PowerPoint) as well as confidence using MS Teams and SharePoint- Understanding of the need for accuracy and attention to detail- Ability to prioritise conflicting tasks with competing deadlines in a rapidly changing environment- Advanced keyboard skills with proven speed and accuracy- Highly developed customer service skills, with a helpful, flexible attitude- Ability to access and collate a wide range of information for a range of audiences- Highly effective communicator (written and verbal) with the ability to understand the audience and adapt communication style accordingly- Ability to deal with a range of problems and people with honesty and integrity, showing interest in your work and seeking and valuing the contributions of others- Strong understanding and appreciation of the need for discretion and confidentiality in the workplace- Values driven approach to practice, aligned with core values**- Ability to meet the travel requirements of the postDesirable Skills:- HNC/Advanced Certificate level qualification with in-depth experienceor- SCQF Level 7 equivalence obtained via Advance Higher Awards; Scottish Baccalaureate; Professional Development Awards; Modern Apprenticeships; and/or SVQs- Experience of working within a recruitment environment- Experience in promoting continuous improvement in business support processes- Experience of working flexibly in complex/sensitive environments where the parameters of the job are not necessarily clearly defined- Experience of working within a Health, Social Care or educational environment- Working knowledge of online service desks such as Jira- Knowledge and experience of implementing and ensuring compliance with company policies & procedure- Ability to collate and produce reports and statistical information- Ability to confidently facilitate team meetings online- Understanding of the application of GDPR to the storage and use of participant information and data privacy- An understanding of the wider combined health and social care systemIf you would like to hear more about this opportunity please get in touch.