Portfolio Management Office and Data High Executive Officer

Job Description

LocationEast Midlands, Eastern, London, North East, North West, Northern Ireland, Scotland, South East, South West, Wales, West Midlands, Yorkshire and the HumberAbout the jobSummaryJoin the Defence Infrastructure Organisation (DIO) and have a future that matters: Be proud; Be challenged; Be unique.DIO is passionate about ensuring that we are a top performing organisation and a great place to work. We host a diverse range of talent where everyone feels valued and supported enabling our people to flourish, bring greater creativity and innovation to achieve higher organisational performance. We are committed to being an equal opportunities employer and creating a culture where everyone can bring their whole self to work and individuality is truly appreciated. We promote and support a range of flexible working patterns enabling staff to balance home and work responsibilities. This culture of inclusion is underpinned by our 6 staff networks covering Disability, Faith and Belief, Gender Equality, LGBTQI+, Race, Social Mobility and 3 networks dealing with employee wellbeing and support: Speak Safe Volunteers, Mental Health First Aiders and Equality, Diversity and Inclusion Advisers. Our staff, future and current will be guided by the 4 Cs and we encourage you to be curious and continuously strive for improvement, collaborative in an inclusive culture, bold and resilient and committed to Defence, empowered and able to challenge so you can play a key part in shaping the direction of our organisation. DIO commits to offer its employees the following experience: • Meaningful, purposeful work • The ability to learn and grow • The right opportunities and resources • To care about your wellbeing • To feel valued and included About DIOThe Defence Infrastructure Organisation (DIO) is the estate expert for Defence, supporting the armed forces to enable military capability by planning, building, maintaining, and servicing infrastructure. Our responsibilities include: • Plan and deliver major capital projects and lifecycle refurbishment • Provide utilities services • Manage soft facilities management (i.e. cleaning and catering) • Provide a safe place to train • Allocate Service Families Accommodation • Procure and manage routine maintenance and reactive repair • Provide a central register of asset information to advise infrastructure planning • Act as steward of the Defence estate • Provide the unarmed guarding service We employ approximately 4,900 staff from a very diverse range of professions, and we work across the world; in Germany, Cyprus and the Falkland Islands, Norway, Poland, Kenya, Belize, Nepal and Oman. You can view our YouTube video to see more about our workJob descriptionThe ChallengeThis is an exciting opportunity to provide Portfolio Office support to six vitally important programmes of compliance and assurance work for Defence Infrastructure Organisation, Regional Delivery. This role will support coordination and reporting of progress against key deliverables to avoid Risk to Life (RtL) Project Management governance, stakeholder engagement, and interrogation of existing databases to assist in identification of risk and issues is integral to the role.ResponsibilitiesA PfMO/Data C2 is responsible for providing portfolio management office and data managment support to the Portfolio of Assurance and Compliance Programmes responsible for facilitating/minuting meetings, actions, risks, issues and other governance activities as required. Using your initiative to produce and maintain databases for storage and retrieval of portfolio information. Interrogating databases to provide assurance of compliance activities. Post LocationThe post is in Northern Ireland. DIO Interventions Team are based across the UK including Northern Ireland. We offer a flexible base location for this role and will therefore make one of these locations your duty station where possible. Where this is not possible we will look to assign an alternative MOD establishment as your duty station. Work location will be agreed once the successful candidate has been selected. Please enter your preferred location (either Northern Ireland or other UK locations) in Additional Question 3. Essential Experience & Skills• Some experience relevant to the role and responsibilities. • Experience of leading and working in teams and decision making Desirable Experience & Skills• Experience of working with MS Office Software including Excel, Powerpoint, and Word • Excellent soft skills are highly desirable for stakeholder engagement. • Previous experience of collaboration with a range of stakeholders • Previous experience of meeting facilitation including Agendas, Minutes, Action Logs • Previous experience of Business Case writing • Good IT skills including experience of interrogating databases and using MS ProjectBehavioursWell assess you against these behaviours during the selection process:

Leadership

Communicating and Influencing

Working Together

Making Effective Decisions

Seeing the Big Picture

Delivering at Pace

We only ask for evidence of these behaviours on your application form:

Leadership

Communicating and Influencing

Working Together

Making Effective Decisions

Benefits We enable our people to work at the right place, with the right people, at the right time. We believe that if we look after our people they will be passionate about delivering great things for our customers. We understand the importance of life outside of work and our industry leading flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance. Some of the many benefits you will receive: • Highly competitive Pension Scheme• Flexi-time scheme • Alternative working practices such as working from home • 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service • Ability to roll over up to 10 days annual leave per year • In addition to 8 public holidays per year you will also receive leave for HM The Queen’s birthday • Minimum of 15 Days Special Leave in a rolling 12-month period to for volunteer military or emergency service reserve commitments • Speci