PA/Administrator

Job Description

Your World Healthcare is a leading specialist healthcare recruitment agency, placing a range of healthcare professionals into Non-Clinical and Clinical positions Nationwide. Our healthcare client based in Durham is currently hiring for an experiencedAdministrator (with relevant healthcare experience) to join their team on a temporary basis as a PA/Administrator, expected to last for 3 months.Job title: PA/Administrator Band: 4Sector: HealthcareLocation: DurhamJob type: TemporaryDuration of assignment: Expected to last for 3 months, however, potentially may be longer (depending on the needs of service)Hours of work: 37.5 hours per week | Monday - Fridays, 9am - 5pm each dayStart date: ASAPHourly pay rate:

• £11.20 PAYE
• £12 PAYE Inclusive of holiday pay
• £13.00 Umbrella

Overview of key responsibilities:

• Provide high quality and comprehensive secretarial and administrative support to the Directorate Management Team
• Support the Directorate Management Team business and Directorate event programmes
• Understand the Directorate business and finance to assist and support the Senior Directorate Administrator to deliver outcomes for the Directorate Management Team and the Directorate.
• Assist with any other additional support to the Directorate Management Team and Directorate as required, i.e., travel bookings, hotel bookings, conference bookings.
• Establish robust systems and processes to assist in the management of the Directorate Management Team office and Directorate.
• Always promote a positive image of people with mental health conditions and learning disabilities, as well as the Directorate of Nursing and Governance and the wider Trust.
• Provide confidential administrative support to the Directorate Management Team whilst prioritising work to ensure tasks are carried out in a timely and efficient manner.
• Effectively manage the preparation, production and distribution of papers, agendas, and compilation of minutes for highly sensitive and confidential meetings as required by the Directorate Management Team.
• Utilise software available to produce reports, spreadsheets, formal minutes, data entry and presentations.
• Provide and receive sensitive information from patients, clients, relatives, and Trust staff regarding directorate business including incidents, complaints, regulatory and legal matters through telephone, electronic and written communication.
• Manage the Directorate Management Team diaries and prioritise commitments using own initiative and judgement to ensure time is used effectively and efficiently.
• Prepare and format appropriately powerpoint presentations for internal and external events and workshops as required by the Directorate Management Team.
• Assist the Senior Directorate Administrator with the statistical information received for the Directorate Management Team, i.e., annual leave, sickness reports, mandatory training reports.
• Support the Senior Directorate Administrator with business planning and financial budgetary management relevant to the Directorate and attend appropriate meetings as required.
• Support and cover as required the administration office for the Directorate Management Team.

Person specification/key skills:

• Previous experience working as PA/Senior Administrator OR Medical Secretary (preferably with NHS, Private Healthcare or Hospital experience)
• Experience providing PA/Administrative support to senior management staff and team
• Good diary management and event planning skills
• Minute-taking skills with great level of accuracy
• Good level of accuracy and proof-reading skills
• Excellent written and conversational skills, with the ability to work well within a team as well as independently
• Competent usage of MS Office Application skills i.e., Excel, Word, Outlook, and PowerPoint
• Ability to work well independently and within a team
• PA support to Director of Quality Governance and will Directorate Management Team

Requirements:To commence employment as a PA/Administrator via Your World Healthcare, if successful; you must be fully registered and compliant via Your World Healthcare in the first instance. To become compliant, you will need to:

• Complete full work registration via Your World Healthcare (prior to commencing employment)
• Hold a clean valid enhanced DBS certificate issued within the last 12 months or a valid DBS currently registered with the update service (if held by a third party). If you do not yet hold a clean valid enhanced DBS certificate issued within the last 12months or a valid certification of a DBS registered with the update service (with photographic evidence of this) - you will be required to apply for a new DBS as part of your application via Your World Healthcare. This can be applied as part of the full workregistration process.
• Provide a minimum of 2x professional employment/educational references covering the last 3 years.

If you meet all the above requirements, are happy to work on a full-time basis in Durham, working 37.5 hours per week from 9am - 5pm Monday - Fridays and can commit to a temporary assignment expected to last for 3 months, then please apply now.

Keyskills :
Administrative SupportNHSMS OfficePersonal AssistantMinute-Taking