Administrator - HR Services

Job Description

We are recruiting for an HR Administrator to join the team at Durham UniversityHybrid working: 9am - 5pm, working Monday and Thursday in the office and Tuesday, Wednesday and Friday at home.This hybrid structure will not be changing for the foreseeable future so we would like candidates who are open to this.An excellent benefits package is also offered.We are made up 16 team members currently, the key requirements are attention to detail, evidence of managing an ever changing workload and demands from senior stakeholders and use of online HR or Recruitment systems. These are all key to the role.About you...Youll have previous administration experience working on multiple tasks at the same time. You will be able to work well in a team, with the ability to multi task, and prioritise workloads to ensure you meet your deadlines. Youll be comfortable workingon systems, including our new Recruitment System Taleo, and have working knowledge of Microsoft Office products such as Word and Excel.Youll be an effective team member and work with minimum supervision. Youll get to work on a variety of roles - both volume and niche - and have the opportunity to join us at a really exciting time. If you are self-motivated and like working collaboratively,then this is the role for you!Role responsibilities: Work with team members to ensure the smooth running of HR administrative processes to support people and business activities. Apply standard professional and recognised regulatory procedures to process, check and reconcile anomalies within data and information sets. Compile, record, store and archive data and information to ensure the accuracy and safety of information in line with data protection, UKVI and confidentiality requirements. Liaise with representatives from other service areas, professional organisations and agencies where necessary. Use standard office-based digital systems (including e-recruitment systems), tools and equipment to carry out data recording, communications, networking and recruitment. Provide service and support for networks, committees and meetings, to draft and distribute documents and communications in standard professional formats. Process and update key business documentation. Liaise with internal and external suppliers and specialists with the organisation, planning and delivery of services, activities and events. Make venue, catering, travel and/or equipment arrangements for events, meetings and activities. Provide advice and guidance on basic employment legislation, recruitment practice and routine HR issues, including UKVI requirements, annual leave entitlement, maternity leave queries etc. Manage own workload, mindful of the set objectives and priorities, ensuring that deadlines and queries are dealt within appropriate timescales. Contribute to general HR processes development. Provide support in the handling of employee relations cases, including grievance, disciplinary, performance, change management and sickness absence cases. Provide service and support for networks, committees and meetings, to draft and distribute documents and communications in standard professional formats. Process and update key business documentation, including employee relations case logs, issuing new contracts of employment, in a timely and accurate manner, ensuring details are entered correctly onto the HR system. Any other reasonable duties.Essential Criteria

• Excellent oral and written communication skills.
• Proven IT skills, including use of Microsoft Office.
• Five GCSEs at least Grade C or level four (or equivalent) including English Language and Mathematics (or equivalent experience).
• Evidence of personal development to maintain skills.
• Demonstrable ability to provide advice and guidance to a range of customers and colleagues.
• Experience of working in a team.
• Relevant administrative experience in a busy office environment.
• Experience of working on the front line with service delivery, and the ability to work under pressure and meet tight deadlines with the ability to manage conflicting priorities and without compromising on quality.
• Ability to solve problems as part of a team and resolve straightforward issues.