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Finance Assistant

Specialist Recruit
Job LocationDorking
EducationNot Mentioned
Salary£22,000 - £26,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Job Title: Finance Assistant – Temp to PermSalary: 26kLocation: Dorking, SurreyAbout the Company:Our client is an award winning, highly customer-focused and forward-thinking business with significant annual growth year on year – growth that is creating opportunities for the right individuals to carve out excellent careers within the IT industry.About the role:The Finance Assistant is responsible for all aspects of the day to day processing of accounting transactions through our various software programmes in order to ensure that the books and records of the Company are accurate and complete. Close attention to detail, honesty and integrity are essential in this role.It is expected that you will work alongside other members of the Finance and Administration team being a strong team player, willing to assist others as necessary to achieve team objectives.Strong communication skills will be required as the role requires liaison with others both within the Company and externally with customers, suppliers, the bank etcThis is an exciting opportunity for a motivated and hardworking accounts professional to join the Company at a time of growth and development.The responsibilities fall into the following areas:

  • Sales ledger – raising sales invoices and being the first point of contact for the customer should there be a question arising from our charges
  • Credit Control – ensuring that all customer invoices are paid in line with agreed terms & conditions
  • Purchase Ledger – checking supplier invoices for the validly of charges, posting these to the PL and paying suppliers in line with agreed terms
  • Cash – checking the bank account daily, posting receipts to the SL and completing timely bank reconciliations
  • VAT – ensuring that this is accounted for correctly and in line with current HMRC rules, assisting in the preparation of the quarterly return and managing MTD process
    • Key Responsibilities:
  • All aspects of credit control including sending out customer statements on a regular basis, dealing with customer queries and allocating customer remittances to the correct customer account.
  • Maintaining the Sales Ledger including raising sales invoices in our Business Management Software, checking the Nominal Ledger coding and assisting in the process of uploading transaction details into our accounting software package.
  • Maintaining the Purchase Ledgers including checking supplier invoices against Purchase Orders raised by the procurement team, validating charges on other supplier invoices, checking the correct Nominal Ledger codes have been applied and entering the invoices on our accounting system. You will also be responsible for checking and reconciling supplier statements, requesting copy invoices as necessary and maintaining control of invoices that have been flagged on hold.
  • Making payments to suppliers in line with agreed terms by producing a suggested payment list for review and processing authorised payments through the accounting package ready for upload to the bank for payment. Issue of remittance advice to suppliers and dealing with any queries arising from payments made.
  • Cash management including checking bank transactions daily, posting receipts to the sales ledger and producing regular bank reconciliations of both sterling and foreign currency bank accounts. Assisting in collection of Direct Debits from customers as required.
  • Downloading Company Credit Card statements, liaising with card holders to ensure completion of expense claims relating to charges on their cards and processing these claims in compliance with the Company Employee Expenses Policy.
  • Checking Employee Expense claims to ensure receipts are provided, claims are made in line with the Company Employee Expenses Policy and that the Nominal Coding is correct. Processing authorised claims through the Purchase Ledger and advising the payroll manager of totals to be paid.
  • Ensuring that VAT is correctly coded and accounted for and assisting in the production of the VAT return quarterly and the EC Sales List monthly. Reconciliation of the VAT NL accounts and posting the payment of the quarterly payment to HMRC.
  • Ensuring that the filing of supplier invoices, bank statements, remittance advice etc is done in a timely manner and that all paperwork is up to date.
    • Skills/ Interests:· Must be numerate and enjoy working with numbers· Experience of working with one or more computerised accounting packages· Must be IT literate with a working knowledge of MS Office especially Excel· Close attention to detail and accurate working is essential· Understanding of data privacy standards· Integrity· Honesty· Positive attitude and a desire to find solutions to problems as they arise· Solid communication skills, both written and verbal· Organisational & planning skills with the ability to identify priorities and self-manage workloadExperience:
  • AAT qualified or part CIMA/ACCA
  • Must be numerate and enjoy working with numbers
  • Experience of working with one or more computerised accounting packages
  • Must be IT literate with a working knowledge of MS Office especially
  • Knowledge of ACCESS Dimensions and SAGE 50 would be particularly useful but not essential as training will be given
  • Must have experience of working in a busy accounts department with responsibility for similar tasks

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