Facilities and Maintenance Admin Executive

Job Description

At HelloFresh, we want to change the way people eat forever by offering our customers high quality food and recipes for different meal occasions. Over the past 10 years, weve seen this mission spread around the world and beyond our wildest dreams. Now,we are a global food solutions group and the worlds leading meal kit company, active in 18 countries across 3 continents. So, how did we do it Our weekly boxes full of exciting recipes and fresh ingredients have blossomed into a community of customers lookingfor delicious, healthy and sustainable options. The HelloFresh Group now includes our core brand, HelloFresh, as well as: GreenChef, EveryPlate, Chefs Plate, Factor, and Youfoodz.About The Team:Reporting into our Facilities and Maintenance Manager, as Facilities & Maintenance Executive you will be responsible for HelloFresh Operational Facilities and Hygiene and ensuring that our site and office is able to run seamlessly. Liaising with contractorsand dealing with both internal and external projects.What You Will Be Doing:

• Manage and Maintain Facilities and Office Consumables - Ensuring Stock levels are maintained. Produce a stock report on a weekly basis.
• Complete daily site walk:
• Maintain part of our Facilities and Office budget - This is to be reviewed and overlooked by the Facilities and Maintenance Manager.
• Liaising with new suppliers, contractors, raising purchase orders up to the Value of 1k unless instructed by higher Management and managing deliveries. - All orders are to be reviewed by the Facilities and Maintenance Manager.
• Issuing permits to work - When the Maintenance department are not available.
• Working with the Maintenance Manager - Maintaining the Fiix System taking responsibility for the closure of PPM Tasks and highlighting defects to the Maintenance Manager, this will include some contractor management - booking in contractors for defectsand PPMs. - Please note all service contracts will be actioned and managed by the Facilities and Maintenance Manager.
• Manage our stationery and stock of PPE, placing top up orders when required and completing stock counts
• Co-ordinate the Waste Contractor, charity collections and the yard team.
• Coordinate print solution, water dispensers and confidential waste contracts. - This is to be reviewed as a whole.
• Coordinate and maintain vending machines, where required to report failures and complete a failures defect log.
• Complete ad hoc Tasks requested by the Facilities and Maintenance Manager & Maintenance Manager.

Who You Are:

• You are looking to develop a career in Facilities Management
• Flexibility in times of work is required due to the 24/7 schedule of the hygiene team
• You have some previous experience in warehouse/ stock management preferable
• You are a good communicator
• You have strong organisational skills
• You act as a strong role model and are able to motivate a team
• Used to working in a high pressure, fast paced and constantly changing environment.
• Energy, enthusiasm, commitment and a can-do flexible attitude
• Looking for someone who has the drive to go above and beyond and the agility to adapt and thrive in an ever changing environment.

What you will get in return: 70% off HelloFresh or Green Chef boxes Company pension scheme Gym membership Bupa private medical insurance (including dental & family cover options) Bippit account - financial support Mental health first aiders and an employee assistance programme Eye care scheme Cycle to work scheme Group Life AssuranceLocation: The Orchard, 1 Holme Lane, Spondon, Derby, DE21 7HWWork Schedule: Monday to Friday 40 hours a weekNext steps: Your application will be reviewed and if successful, a member of the Talent Acquisition Team will be in touch within 2 weeks About HelloFresh We believe that sharing a meal brings people of all identities, backgrounds, and cultures together. We are committed to celebrating all dimensions of diversity in the workplace equally and ensuring that everyone feels a sense of inclusion and belonging.We also aim to extend this commitment to the partners we work with and the communities we serve. We are constantly listening, learning, and evolving to deliver on these principles. We are proud of our collaborative culture. Our diverse employee populationenables us to connect with our customers and turn their feedback into meaningful action - from developing new recipes to constantly improving our process of getting dinner to our customers homes. Our culture attracts top talent with shared values and formsthe foundation for a great place to work!At HelloFresh, we embrace diversity and inclusion. We are an equal opportunity employer and do not discriminate on the basis of an individuals race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability,marital status or any other protected characteristic under applicable law, whether actual or perceived. As part of the Companys commitment to equal employment opportunity, we provide reasonable accommodations, up to the point of undue hardship, to candidatesat any stage, including to individuals with disabilities.We want to adapt our processes and create a safe space that welcomes everyone so please let us know how we can accommodate our process. In case you have any accessibility requirements you can share that with us in the application form. To learn more about what its like working inside HelloFresh, follow us on<a class="c-link" href="https://insidehellofresh/" target