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Accounts Payable Assistant

Hiscox
Job LocationColchester
EducationNot Mentioned
Salary18,000 - 21,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , part-time

Job Description

Accounts Payable AssistantPart time - 2, possibly 3 days a weekLocation: ColchesterThe Role:Working within a busy accounts payable team, you (the Accounts Payable Assistant) will deal with a range of administrative duties within the team and liaise with the business and suppliers regarding queries and payments.Key Responsibilities:

  • Daily triage, processing and system entry of invoices in the Oracle payables system. This will include manual creation of invoices or bulk imports via the spreadsheet option.
  • Manage supplier and employee Oracle account registrations and profile change requests such as updating bank details and closing inactive accounts.
  • Liaise with suppliers and employees to answer queries on invoices and personal expenses.
  • Analyse payables invoice transactional information and run subledger accounting reports.
  • Payment runs - Run or assist weekly payment runs by checking invoices are logged, coded and authorised correctly.
  • Escalate urgent queries and payment requests to the AP Manager
  • Statement checking and supplier account reconciliations.
  • Assist with month end processes and reconciliations.
  • Interact with other finance teams, as necessary
  • Daily processing of departments post and general ad hoc duties such as filing, photocopying and scanning.
Person Specification:
  • Experience in a finance function like Accounts Payable, Purchase Ledger or Credit Control.
  • AAT pass or studier is very desirable
  • At least 6 GCSE grades at C and above including Maths and English
  • Knowledge of Excel
  • Oracle knowledge desirable
  • Good numerical skills
  • Good communication skills
Diversity and Working PatternsAt Hiscox we care about our people. We hire the best people for the job and were committed to diversity and creating a truly inclusive culture, which we believe drives success. We have also learned over the past 15 months that working life doesnt alwayshave to be in the office, and when its safe to do so, we will be introducing hybrid ways of working to encourage a healthy work life balance.We anticipate the successful candidate for this role will be in the office 1-2 days a week.We see it as the best of both worlds: structure and sociability on one hand, and independence and flexibility on the other.

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