Transaction Manager

Job Description

Job Title - Company Secretarial ManagerLocation: London Business Unit: Global Capital MarketsVacancy type: PermanentSalary - £55,000-£60,000The PositionThis is a dynamic team engaged in the delivery of company secretarial services and client relationship management for an existing portfolio of client companies whose underlying assets include Loan Portfolios (property and auto), asset back securities, realestate transactions and restructuring. The portfolio is growing, has complexity and an experienced and enthusiastic individual is required to support this growth and adequately manage the day to day administration of these companies.The Company Secretarial Manager reports to the Company Secretarial Team Leader.The Manager is the day to day point of contact and manager for a portfolio of transactions where the primary service is to provide company secretarial support.Key responsibilities:Company Secretarial Services· Performs the company secretarial role for the client entities, ensuring all on-going statutory, legal and transactional obligations are met, maintaining good corporate governance throughout.· Maintains statutory filings, file forms with Companies House, incorporate new companies and draft constitutional documents.· Organises, convenes (including the preparation of board packs) and attends client board, investor and committee meetings.· Drafts live minutes and action point lists from board, investor and committee meetings and circulates to clients in a timely manner.· Ensures good legal standing of all client entities under management during the whole "lifecycle" of companies.Transaction Management· Manages a portfolio of companies involved in various transactions including operational companies, structured finance, private credit, restructuring and real estate financing.· Communicates and coordinates with clients as well as all internal and external parties on the transactions in the allocated portfolio.· Promotes a client service-oriented culture by providing timely responses to client requests, personal attention, complaint follow up and monitors the professionalism in communication with clients, colleagues and intermediaries.· Ensures that all transactions in the allocated portfolio are fully understood.· Analyses, evaluates and discusses specific client and prospect requests.· Drafts company services agreements, fee letters and ancillary documents.· Ensures the proper handling of transactions, including but not limited to incorporation, on-boarding, any documentation review required and execution in line with processes and procedures.· Ensures the accurate and timely completion of internal processes and procedures for all transactions in the allocated portfolio.· Ensures the quality of client files is in high standing with regard to completeness and accuracy, and in accordance with the filing processes and procedures.Business Development· Maintains and grows relationships with existing clients and intermediaries.· Attends meetings with clients and intermediaries. Where needed, participates in business trips for visiting existing clients, intermediaries and new potential clients.· Coordinates timely reporting of legal issues with clients.Compliance· Adheres to the company client acceptance process and procedures and executes periodic review of client files to ensure ongoing compliance.· Actively monitors transactions and client entities under management.Client Invoicing· Submits time recording on a timely basis to ensure appropriate chargeability and a proper invoicing of chargeable work.· Responsible for preparation of client billing files in line with the corresponding services agreement; and· Review of invoices and ensuring timely settlement of these.People Management· Coaches junior team members where required.About the company· Our client is the world’s leading provider of business, legal, financial, and digital brand services to companies around the globe. From keeping your business in compliance and streamlining operations, to protecting and promoting your brand online, weuse our expertise and personal approach to help your business run smoother.· The Capital Markets team in Europe provide corporate administration, private trustee and agency and specialised outsourcing services to some of the world’s biggest investment banks, private equity firms, alternative finance lenders, fund managers, borrowers,and capital markets participants across the full range of asset classes.· Our clients rely on the company for unmatched corporate administration, trustee, agency, and outsourcing services.· We are the business behind business.This role does not offer any sponsorship and will UK practise experience is essential.If you feel this role is well suited to you and you match the criteria above please do apply and one of our specialist team will be in touch.