Events Coordinator - 15mFTC - MAX ONE WEEK NOTICE PERIOD

Job Description

Events Coordinator£35,000 - £40,000ASAP Start -Immediately available or maximum one weeks notice period15-month Fixed Term ContractCity basedHours9.30am-5pmMy client, a membership body with a Philanthropic approach are looking for an Events Coordinator to support with their member events including small dinners of 6 people up to conferences for 150 people. The successful candidate will have gained Events coordination/administrationexperience and have worked on a database ideally Salesforce. The successful candidate must be able to commit to a 15-month contract and have up to one weeks notice period.THE ROLE:

• Planning and delivering allocated events to the standard expected. Allocated events include; sporting and social groups; Inter Livery events; the Clerks Reception, the Masters Livery Concert; Glyndebourne tickets for members; and events requested bythe executive team.
• Developing event project plans and ensuring the Hall and Fellowship teams are fully briefed on the event plan and progress.
• Preparing and printing (in-house or externally) invitations, flyers, table plans, menus, programs, order of service booklets and place-cards.
• Providing assistance to the Events Manager and the Beadle on all Company events including but not limited to; sending invitations, handing out table plans, overseeing transport and accommodation arrangements.
• Assisting the Membership Development Team with the Admissions events procedures.
• Preparing and sending membership communication documents and materials.
• Acting as the first point of call to members and external livery contacts. Redirecting and taking messages and using initiative to deal with queries as appropriate.
• Collating and analysing segmentation from Salesforce and preparing reports to provide insightful information to help inform decision making.
• Creating, producing and distributing the annual Christmas and birthday cards.
• Working with colleagues across the Company to develop, maintain and improve membership communications, which includes overseeing the distribution of emails and uploading news or documents using Salesforce or external website as the communicating tools.
• Observing confidentiality and complying with the data protection policy for membership data.

THE PERSON:

• Proven experience of events planning and delivering an event to deadline.
• Strong communication skills, both verbal and written skills.
• Highly organised with strong administrative skills and the ability to prioritise tasks.
• A team-player with the willingness and flexibility to help out on other projects as needed and to be part of a small high performing team.
• Experience of developing effective relationships with a wide variety of stakeholders.
• Ability to work in partnership with other areas of the Company to deliver results.
• Pro-active and positive approach to work and someone who takes initiative.
• Ability to organise own workload and to deliver accurate work when under pressure.
• Previous experience of inputting data and generating reports from Salesforce or another database/CRM system.
• Previous experience of updating Company websites with excellent proof reading and attention to detail skills.

Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.EQUAL OPPORTUNITIESMorgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, maritalstatus, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.CONFIDENTIALITY:All applications are dealt with in the strictest confidence and will be processed in accordance with the Data Protection Act 1998