Accounts Payable and Receivable Administrator. (HYBRID Role - WFH and London Office)

Job Description

Our client is a global property brand with a strong track record and reputation within a variety of property services including consultancy, management, investment and commercial agency, residential sales & lettings.They are an established business that currently employs over 230 staff throughout the UK, and have a fast-growing presence, headquartered in London serving a wide range of clients.THE ROLEThe Accounts Payable and Receivable Administrator will be responsible for ensuring that invoices for works and services across the properties our client manages are paid in good time, reducing reputational risk and financial risk to their portfolio of Clients.They will keep the payment system up to date, chase contractors as necessary, and provide updates on payment. Furthermore, they will be responsible for reporting on debts owed by tenants to clients and providing support to the property team in the collectionof these debts. The accounts payable and receivable clerk will be responsible for checking figures and creating spreadsheets. They must possess strong Excel skills, along with great attention to detail and proficiency in mathematics.ROLE RESPONSIBILITIES

• Receiving and recording the receipt of invoices as required and managing these through Filestore (payment system)
• Processing invoices and driving approvals to make sure payments are correct and on time
• Requesting receipt of statements from invoicing contractors or businesses when they are not provided
• Reconciling accounts to make sure amounts paid reflect services received and are in line with works orders as necessary
• Answering queries from suppliers, contractors, and colleagues about accounts payable or payments made
• Manage the AP aspect of Filestore to ensure that invoices are coded accurately and issued for approval
• Assisting in streamlining the accounts payable process
• Working with colleagues and others to resolve account issues when necessary
• Active management of debtor balances, creating spreadsheets and reporting documents to highlight risk areas
• Supporting the property team in the collection of arrears as required by sending emails, letters, or calls as instructed

PERSON SPECIFICATION

• A high degree of accuracy
• Great attention to detail
• Strong customer service skills
• Proficiency in mathematics
• Proficient in the use of MS Office, including Outlook, Word, and Excel
• Ability to prioritize workload and work effectively in a high-pressure environment
• Ability to deal with difficult situations
• Strong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levels
• Working on own initiative without close supervision and as part of a team
• Working flexibly in responding to the varying demands of the role to achieve agreed outcomes
• AAT qualification (desirable)
• This role offers a salary of up to £30,000 and provides a hybrid work arrangement with flexible working hours, ensuring a suitable work-life balance.

SKILLS / CHARACTERISTICS REQUIRED

• Strong self-starter with excellent communication and delivery skills
• Ability to develop and maintain relationships
• Practical understanding of landlord and tenant relationships
• Bright and positive personality with lots of positive energy.
• Superb organisational skills and ability to prioritise workload
• Unflappable and FUN with this ability to work well under pressure

BENEFITSBusiness Hours: Monday - Friday: 9.00 AM - 6.00 PMFlexible Hours: To suit your needs! The core business hours are 10 am - 4 pm and you can choose to work 2.5 hours on either side (including your hour for lunch, etc.)Hybrid Working: To give you the flexibility you need. You are required to work in the office for 3 days per week + 2 days WFH.Salary:From circa £28,000 - £30,000 per annum - according to experience + a wide range of other exciting and generous benefits!EMPLOYEE PERKS

• Hybrid working - we work in the office for 3+ days per week.
• Holidays: 25 days increasing in line with the length of service to a maximum of 30 days
• Enhanced auto-enrolment pension scheme - to help you save for the future
• Life Assurance - to protect your loved ones should the worst happen
• Interest-Free Season Ticket Loans
• Cycle to work scheme - discounted bicycles
• Family & well-being policy - to attract, retain and get the best out of a diverse team
• Flu and Eye Care Vouchers - to keep you healthy
• Employee Assistance Programme - 24/7 Health & Wellbeing support
• Help@Hand Remote GP app - to give you and your family access to medical experts quickly
• Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms, and more
• Plus, a wide range of other exciting and flexible benefits.

INTERESTEDApply now in confidence and let us talk about you.

Keyskills :
AATAccounts PayableEstate AgentsInvoicingLedgerLettingsPropertyProperty ManagementClient AccountsQube