HR Administrator

Job Description

Our Client is a leading solution provider to the Police, Criminal Justice, Emergency Services and Critical Responder sectors across the world; helping to deliver effective public services. For over 30 years they have been leading the way in solutions andservices for the Emergency Services.They are looking for an experienced HR Administrator to join the Human Resources team on a 12-month fixed term contract.The successful candidate must have previous experience working in a similar role, with a number of different contract arrangements in a multi-site environment. This is a fast-paced environment, so it is essential that you can manage a changing list of priorities.Location: home-based with occasional travel to Chippenham (Wiltshire)Hours: Monday to Friday 09:00 - 17:30Salary: up to £30k per annumPurpose of the role:This is a significant role within our HR team to be the first point of contact for our team, providing technical payroll and pension subject matter expertise and advice. The successful applicant will be responsible for ensuring compliance with appropriate processesand controls - driving efficiency and corrective action as required. This role reports into the HR Business Partner for the organisation and forms part of Human Resources team dedicated to ensuring the growth of our organisation.You will / you will be:* Responsible for ensuring all offer packs and pre-employment screening checks are in place prior to start dates.* Supporting hiring managers with the on-boarding process through to first day activation.* Uploading new employees and movers to payroll, pension, online HR system and carry out necessary employment checks and internal vetting* Manage a central email inbox for employee contact and highlight content to the HR Business Partner along with drafting suggested responses to questions and manage a databank of FAQs.* Review template documents and produce drafts for the HR team such as employee letters, notice letters etc., printing and distributing as required.* Develop and design excel tracker/s to include automated and visible formulas for length of service and notice calculations etc.* Work with systems teams to ensure HR system data is maintained or updated as required.* Create extracts of data from HR systems for the HR Business Partner or line managers as appropriate.* Undertake manipulation or management of HR related data as required to support BAU HR activities or specific projects as directed by the HR Business Partner.* Calculate estimates including statutory and contractual notice as well as statutory redundancy plus any enhanced entitlements via TUPE.* Take notes at HR related meetings including those with employee representatives and trade unions. Produce high-quality, accurate minutes and bulletins for circulation to employees and managers.* Support employees with HR data enquiries as required.* Produce a SharePoint site if required for managing HR processes, alerts and interactions.* Liaise with payroll to make pay adjustments e.g, PILON, holidays and associated adjustments.* Develop and maintain a project library including filing, recording and reporting systems as well as updating employee files with completed documentation.* Assist in the production and maintenance of project plans to ensure they are up to date, maintain risk and issue logs. Track the status of deliverables and milestones. Produce management information to include project specific dashboards and action logs.* Provide any additional administration support as required by HR Business PartnerOur ideal candidate will have/be:* CIPD qualification minimum level 3 (level 5 is preferred)* Ability to deal with a variety of stakeholders, being able to build effective relationships quickly, and always act with integrity and enthusiasm* Proven ability to develop successful working relationships and possess communication skills to influence, guide and advise stakeholders* Strong proficiency with Microsoft Word, Excel and PowerPoint* HR administration work experience of working in an office is essential.* Proactive at all times and able to work on own initiative without supervision* Professional and confident with excellent interpersonal and communication skills via telephone, face to face and written format to form effective relationships at all levels* HR advisory work experience desirable.* Exceptional attention to detail, especially when working with large and/or complex data sets.* Excellent knowledge of MS office and specifically excel with a willingness to learn more.* Working knowledge of O365 SharePoint and a willingness to learn more.* Good level of communication, written English and drafting skills.* Able to proactively develop relationships with stakeholders, colleagues and wider HR team to collaborate effectively to get best results.eSift have been appointed as the resource partner and we are managing this role on behalf of our client. 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