Senior Facilities & Operations Administrator

Job Description

Senior Facilities & Operations AdministratorStart: ASAP (3 month contract - maternity cover)Salary: £20.13 - £24.90 p/HourLocation: WC1E6BTOur client:Our client is a multi-disciplinary university with a population of over 19,000 undergraduate and 22,000 postgraduate students, from more than 130 different countries.Purpose of the role:The successful candidate will ensure effective and efficient space, facilities and operations management across the Departments buildings.You will build effective relationships with Faculty and Central research services colleagues to maximise opportunities for the department, as well as working alongside other members of the professional services team so that together you can support the academiccolleagues and students.Main duties & responsibilities:Space Management:

• Maintain a comprehensive list of all the Departments space projects and plans and provide detailed regular reports on progress
• Routinely update the Departments office lists and floor plans
• Compile and return annual space data returns for data audits run by the Faculty of Engineering
• Provide timely and proactive reports and information for the Department Manager on space related metrics and activities
• Coordinate activities to ensure that suitable space is available for academics, students, researchers and professional services

Operational Management:

• Act as the Departments lead contact with:

a) Faculty of Engineering. Serving on the Estates Liaison Committee and attending meetings concerning facilities, space and safety matters.b) Univeristy Estates. Including Safety Services, Area Facilities Managers, maintenance leads, hard and soft service leads.Facilities Management:

• Review, on a regular basis, resources and facilities available at the campus to ensure that they are operating efficiently and supporting the work of all staff and students.
• Survey staff and students on their satisfaction with facilities on both campuses and formulate proposals for improvements and/or changes to provision
• Manage the departments spare key system (office, desk, filing cabinet and laptop safe keys, master keys).

Financial Management:

• Coordinate the financial aspects of the Departments space and estates portfolio e.g. budgeting for staff office requirements, removals, minor estates works, obtaining estimates
• Scope out, cost and manage the budget for the Departments minor works activity and equipment purchases
• Negotiate the purchase and contractual arrangements for Department equipment, including photocopiers, vending machines etc

Health and Safety Management:

• Maintain an awareness and observation of Fire and Health and Safety Regulations and ensure that all buildings comply with these regulations
• Ensure that all staff receive fire safety training as part of their induction and that they also receive on-going refresher training, and that all training is recorded
• Act as Senior Fire Marshall for the Department.

People Management:

• Jointly line manage additional front office staff, ensuring a strong team culture with a focus on continuous improvement and delivery of a high quality service

Desired Person Specification:

• Minimum of 5 GCSEs at Grade C or above (Including Mathematics and English Language) or equivalent
• Proven track record in administration and management within HE or similar environment
• Facilities management qualification (BIFM)
• Experience of buildings and facilities management
• Experience of project planning and implementation
• Experience of managing and developing a team of staff
• Excellent communication skills (written and spoken),
• Excellent interpersonal skills and the ability to develop effective relationships with staff at all levels (and external partners)
• Excellent IT skills (Microsoft Office, spreadsheets, databases, email, etc.)
• Financial skills (budgeting, reporting and analysis)

IMPORTANT INFORMATIONNoble Recruiting Limited is an independent, family-run recruitment agency, based in Wickford, Essex. We are an equal opportunities employer and have been acting as an employment agency for permanent recruitment and an employment business for thesupply of temporary workers for over 15 years.By applying for this role, your details will be submitted to Noble Recruiting Limited. Our Privacy Policy, explaining how we will use your information, is available on our website.Due to the high volume of applications for our roles, if you have not been contacted within 14 days, please assume that your application has been unsuccessful on this occasion.

Keyskills :
BudgetingHigher EducationOperations ManagementProfessional ServicesProject Planning