Primary School Administrator - North West London - Term Time Only - £26,481 - £27,900 per annum

Job Description

Hours: 40 hours (term time only)The school offices are open 7.30-5pmKS2 7.30-4.30EYFS/KS1 8.00-5.00Main purpose of the role:Working closely with the School Business Manager, the Administration Officer plays a supportive role in the effective management of school administrative systems, including monitoring and reviewing the schools systems and procedures.The Administration Officer also undertakes other professional duties, as delegated by the Headteacher.In order to deliver the service effectively, a degree of flexibility is needed and the post holder will be required from time to time to perform work not specifically referred to above and which is on occasion outside of normal working hours. Such duties,however, will fall within the general scope of the post, at the appropriate grade. Any such duties should not substantially change the general character of the post.One of the key responsibilities of the role is to safeguard and promote the welfare of pupils and to promote fundamental British Values.AdmissionsCarry out administrative duties in relation to admissions and transitions.Pupil attendance & PunctualityWorking closely with the Inclusion leaders and attendance officer to implement policies and procedures to improve pupil attendance and monitor their effectiveness.Record pupils attendance and absence on the schools database.Contact parents on the first day of pupil absences and record on the school data base in accordance with school procedures.Staff AttendanceKeep Senior Leadership Team updated regarding staff absences in accordance with school procedures.Maintain accurate records of staff absence.Data ManagementManage and keep updated the schools staff and pupil data bases.Complete and submit the pupil and staff census for the DfE.Complete and submit all local authority data reports.Retrieve from and upload information onto LGFL USO website.Record staff attendance data and submit relevant reports to the local authority.FinanceCollect, record all dinner monies, after school club and school trip monies in accordance with school procedures.Follow procedures in respect of any outstanding balances.OrdersUnder the direction of the School Business Manager, order and maintain records of whole school stock.Order and store school uniform and maintain the school uniform inventory.Check all deliveries on day of delivery and file delivery notes in accordance with school procedures.Ensure deliveries are distributed to the correct department in the school.General AdministrationCarry out general administrative duties.Coordinate school dinners and liaise with the school kitchen.Liaise with an external website designer to maintain the school website.Maintain the school diary.Manage arrangements for school trips.Ensure that all photocopiers are in working order and log any faults.Book training courses for staff and governors and maintain a training log.Act as the first point of contact for all visitors as requiredEnsure that incoming mail is dealt with and distribute to the correct department.Ensure visitors adhere to the schools policies and procedures.Organise hospitality for visitors and meetings.Implement procedures to ensure the security of IT equipment in the school.Person Specification 2022Administration OfficerExperienceEssential

• Experience of working within a school environment
• Experience of managing data bases
• Experience of managing attendance and punctuality within a school environment
• Experience of working in a team environment
• Experience of providing front line services to a wide range of stakeholders
• Experience of working within a framework of statutory compliance
• Experience of managing own workload

Desirable

• Experience of managing Human Resources and Payroll
• Experience of managing school dinner money packages
• Experience of managing admissions within a school environment

Knowledge and SkillsEssential

• Strong organisational and planning skills
• Ability to work under pressure and meet deadlines
• Proven ability to communicate effectively, verbally and in writing
• Proven ability to work on your own initiative
• Proven ability to use a range of IT packages
• Proven ability to analyse, use and present data
• GCSE grade C or equivalent in English and Maths