Maintenance Office Administrator

Job Description

Maintenance Office AdministratorImperial London Hotels Group 40 hours (5 out of 7 days weekly rota)£22,568.00 + Benefits Imperial London Hotels opened their doors to guests in Bloomsbury, Central London since 1837. All that time they have been operating as an independent family business, providing a warm welcome to those who stay in one of their Russell Square based Hotels.Imperial London Hotels currently operates seven 3 & 4-star hotels in the heart of Bloomsbury. Independent and family owned, ILH has a unique heritage and culture that remains its foundation as it evolves and modernises.The portfolio includes The Royal National Hotel which remains UK largest hotel with over 1,600 rooms. The Bedford Hotel, The City Sleeper, The President Hotel, The Tavistock Hotel, The Morton Hotel and The Holliday Inn, Bloomsbury.Following a major refurbishment, The Imperial Hotel will open as ILH flagship 4* Deluxe Hotel in 2024.We are currently recruiting for a Maintenance Office Administrator based in the heart of Bloomsbury to join our vibrant and multi-cultural team.We dont want you to work for us, we want you to work with us and be part of our ILH Family. What you will be doingAs the Maintenance Administrator, you will play an important role in supporting the Maintenance manager and maintenance department. Your role will include keeping the departmental records and reports up to date. Ordering parts and supplies and Stock controlof inventories. You will be responsible for building relationships with our key suppliers and supporting Hotel Operations to ensure minimal disruption to the guest and daily operations.Key Duties will include the following:

• Assist the Maintenance Manager to successfully deal with projects from initiation to completion.
• Making orders for parts and cost control.
• Ensure all required documents are obtained from contractors and suppliers.
• Assist in compiling building safety registers within the Hotel

What we would like from you

• Previous experience as a Facilities Assistant or similar experience
• Good IT skills including Microsoft Office (especially Excel & Power Point)
• Good understanding of project management and the ability to multi-task effectively and prioritise workload
• Demonstrable understanding of purchasing, invoicing & procurement processes
• Drive to work pro-actively independently and as part of a team
• PPM records
• H&S (Saeker)

Benefits

• Holidays 28 (inc. of bank holidays) increasing with length of service up to 33 days.
• Free Meals on Duty and Uniforms
• Workplace pension scheme
• £300 Refer a Friend Scheme
• Opportunity to explore other roles within ILH Group after 1 year of service.
• 30% discount to friends and family in our hotels (excluding Morton Hotel)
• Interest-free season ticket loan (after probation)
• Training and development through our ILH Group Academy
• Employee recognition awards, Christmas Party and other social events.
• Reward and recognition schemes
• e-points to be used across several high street brands and online retailers.
• Supported by Hospitality Action
• Wage stream - flexible access to pay
• Local discounts at Gym, Dry Cleaners, Restaurant outlets

Keyskills :
General AdminOrder ProcessingStock Control