EA to CEO

Job Description

Executive Assistant to CEO | Up to £50K | Digital Ad Agency | Central LondonOur client is recognised by PwC as a top-20 UK start-up to watch out for! Using pattern recognition and machine learning technology in the world of digital ad campaigns they re-imagine and redefine the boundaries of display advertising.They work with the biggest global brands helping them run innovative, high-performing ad campaigns. Their extensive list of clients includes Disney, Red Bull and Coca Cola to name but a few.The JobThis exclusive new Executive Assistant position focuses on supporting the CEO to alleviate admin tasks so he may focus on the business strategies and long-term priorities. Working in both a business and personal capacity, the ideal candidate will take on day-to-dayadministrative duties to help the CEO with his productivity and daily responsibilities. You will have the ability to prioritize the CEOs ever-changing to-do list and seamlessly act as the intermediary between the CEO and the rest of the team. Additionally,you will be required to travel with the CEO on an ad-hoc basis.The list of duties below is a snapshot of the work involved:* Extensive diary management.* Acting as a gatekeeper for calls and emails.* Managing contacts.* Office-related administrative duties. (charity work, events, meetings)* Coordinating important meetings and appointments (both business and personal)* Always being able to be one step ahead of the CEOs needs at all times.* Managing the CEOs agenda and filtering out calls and emails.* Booking professional and personal travel.* Managing expenses ensuring that they are properly recorded and sent off to the Finance Manager, clearly and accurately.* Coordinating lunches and dinners with the senior team, key customers and partners.* Collecting and driving a to-do list of key decisions that need to be made each day, such as contracts that need to be signed, documents to be reviewed, important emails, invitations, deadlines, reminders, etc.* Additional ad hoc admin-based tasks* Prepare documents before board meetings and help prep the CEO with the next meeting of the day.Who fits the billWe are looking for an innovative and forward-thinking individual who enjoys a varied and extremely busy workload. You will need to have the ability to work to your own autonomy whilst also being an active team player. You will need to be able to manage yourtime efficiently and act in a diplomatic and confidential manner at all times. This is an excellent opportunity for someone who is looking to step up into supporting a C-Suite level individual.* A minimum of 5 years experience within a high-level Executive Assistant role.* A true passion for being a CEOs right hand.* Outstanding attention to detail* Working knowledge of Google Sheets and Google Slides* An ability to work on and manage multiple projects* Strong time management skills* Excellent communicator* Ability to act in a confidential and discreet mannerBenefits* 25 days holiday from the get-go* Day off on your birthday* Pension scheme* Company events, including off-site in sunny Greece* Flexi working from home and in the office* Discretionary performance-based bonusThank you so much for applying for this role. Due to the vast number of applications that we receive we regret that Office Collective can only respond to successful candidates. We wish you the very best of luck with your job search.