Accounts Assistant

Job Description

Kenny Recruit are currently working with a creator of beauty brands who has over 25 years worth of experience to find a permanent Accounts Assistant to join their busy, fast paced finance team. Our client has a renowned reputation of creating, developingand marketing award winning beauty brands. They are one of the fastest-growing British beauty businesses and work with well known British retailers as well as having partnerships across the globe.The offices are based in London and New York and although this role will be based in London you will be looking after the American entity so experience of working with the US Dollar and US VAT is essential. The role will predominantly be accounts payablebut will also have some accounts receivable and credit control tasks. The credit control element to the role will not be long term. This role suits someone who is progressive, someone who is perhaps studying and someone who is looking to take on more as youwill get involved in more of the month end tasks as time goes on. At least 2 - 3 years of experience in a similar role is required.Pay- £28,000 - £32,000 per annum (dependent on experience)Location- Central London (hybrid model)Working hours- 9.00am - 5.30pmResponsibilities:Purchase Ledger (USA entity)

• Processing purchase invoices in Netsuite, working with the wider finance team to check output
• Ensuring all employee expenses have the correct VAT treatment, are posted to the correct nominals, brands and departments as appropriate with relevant narratives
• Liaising with internal credit card holders to ensure monthly statements are submitted with all supporting receipts.
• Ensure any invoice queries are promptly and accurately recorded; liaising with internal and external parties to resolve ASAP
• Pro-actively request and reconcile supplier statements to ledgers to ensure accurate cash flow and payment planning, copy invoices to be requested by telephone and email
• Raising bi-weekly payment runs via BACS for creditor invoices and expenses in line with committed payment dates.
• Bank reconciliation in Netsuite
• Assist with month-end duties as required

Sales Ledger (USA entity)

• Act as main point of contact for all customer accounts, maintaining relationships built by the commercial team
• Creating new customer accounts, reviewing credit reports to recommend credit limits and payments terms
• Maintain customer ledgers, ensuring contact information is accurate
• Posting all sales invoices and credit notes and submitting to customers via post/email/EDI/portals
• Ensuring all invoices are raised within 24 hours of despatch
• Managing Contra accounts, reviewing two way trade invoices and releasing accruals where relevant
• Review and investigation of any unallocated cash, arranging refunds where necessary
• Manage account status to ensure terms are updated to reflect payment history, communicating with Commercial team as required
• Raising US return authorisations and credit note approvals

Adhoc

• Supporting the department as required
• Supporting the Finance Manager with the year end audit process and annual archiving as required
• Supporting any additional process and system changes that are implemented
• Adhoc purchase/expense reporting as required
• Raising adhoc bank payments as required

Next StepsWeve been candidates too so we know how frustrating it is if you dont hear back from a job application. Wed love to respond to everyone, however given the high volume of responses we receive from the combination of job boards, social media and othersources and despite our best efforts, we simply cant get back to every application - We know thats not what you want to hear but we hope youll understandShort-listed candidates will obviously be contacted for this specific role and if you havent heard from us within a week, please assume you have been unsuccessful on this occasion.We will keep your CV on file to contact you with regards to future roles and any other advice to help you, however if you do not wish to remain on our database, please let us know and we will obviously remove you. Alternatively, feel free to contact us for a chat.