Administrator

Job Description

AdministratorFull time - 40 hours per weekEvening and weekend work available£24K Pertemps are recruiting for an experienced administrator in Burton Upon Trent.Duties and Responsibilities:Finance:To assist with the preparation of payroll information monthly for the outsourced payroll provider.To assist with the preparation of reports for management concerning staff pay and proposed increases as required.To assist in the day-to-day administration of cash handling – including ensuring sufficient cash held, safe storage of cash in the safe, reconciling petty cash monthly, sharing records with Elbus.To assist with ordering supplies for organisation. Ensuring appropriate authorisation is received prior to order. Setting up accounts with suppliers. Ensuring goods received agree to the order and following up any discrepancies.Invoices/staff Expenses – Following up and resolving invoicing issues with suppliers, passing invoices to Elbus for processing in a timely manner, approving invoices in docbox.Maintain appropriate storage of Furniture & Main office invoices.To assist in raising sales invoices for project/contract income as required.Human Resources:To assist with the set-up of new staff i.e., IT access, uniform, handbooks & ID cards.Help to maintain and update the Atlas HR records system including training, performance, absence, and general HR information.Assist in maintaining the Organisation’s HR files/records, in compliance with GDPR.Assist with maintaining DBS records for all staff. Verify the online disclosure system, to issue and verify DBS applications.Act as note takerfor investigation, disciplinary and grievance meetings where required.Administration:Maintain the policies register.Maintain inventory of office supplies and own re-ordering processes.Manage incoming and outgoing post.Message taking and action as appropriate.Book meetings and take notes for senior managers.Draft and issue letters/correspondence.Take minutes at relevant meetings.Greet visitors to our administration base as required and provide refreshments.Provide cover for Office Manager when required.Provide admin support for grants/Trusts work.Provide cover for Reconnect reception when required.Minute taking at Board and sub-committee meetings.FilingParticipate in appropriate training, as and when required, including employee responsibilities for Health & Safety.Reporting:To assist in maintaining the Organisation’s Key Performance Indicator spreadsheet and update it monthly and issue as required. Skills and Qualifications:Knowledge of Microsoft IT PackagesKnowledge of requirements of GDPRKnowledge of the Charities objectivesExperience of working in an office environment desirableExperience of working in a ‘caring’ and charitable/voluntary environmentExperience of minute takingGood interpersonal skillsGood communication skills, both verbal and writtenAbility to work under pressure and to prioritise.High level of attention to accuracy and detailAbility to work on own initiative and be self-motivated.Ability to work as part of a team.Ability to maintain confidentiality.Good organisational and planning skills.Flexibility in working arrangements.If you’re interested, apply now!