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Temporary Facilities Assistant3 months possible permanent

Alexander Mae (Bristol) Ltd
Job LocationBristol
EducationNot Mentioned
Salary20,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

The Company:Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology& media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation.The Job:On behalf of our client we are seeking a Temporary Facilities Assistant to join their facilities team in central Bristol for at least 3 months and possibly permanently.. Within this role you will be responsible (as part of a team) for secure storage and retrievalof all hard copy files; management of the conference suites and switchboard; large volume and specialist printing and scanning; processing of all incoming and outgoing deliveries; relocation planning, design logistics; security and maintenance.Main responsibilities will include:

  • Receive, prioritise and action requests or queries to the Facilities team from internal and external customers and suppliers.
  • Undertake regular health, safety and security audits. Ensure all service areas are kept clean, tidy and well stocked. Ordering and replenishment of stationery, printers and papers as required.
  • Support office moves, fit outs and equipment relocations (occasional out of hours work may be required).
  • Process and deliver all incoming and outgoing mail, faxes, DX deliveries and special deliveries, obtaining signatures and maintaining a clear audit trail. prepare post for collection and maintain records. Undertake hand deliveries to the Law Courts outof the office as required.
  • Undertake reprographics support including photocopying, printing, scanning, laminating and binding.
  • Liaise with providers for the safe storage and retrieval of archived files, create and maintain accurate records, assist with file destruction and assist with moving of archive files and boxes keeping appropriate audit trail.
  • Maintain high standards of professional conduct, demonstrate strong communication skills, confidence, assertiveness, a proactive calm approach and set an example of best practice.
The Person:For this role, our client is looking for someone who has:
  • Self motivated, able to work to deadlines, a flexible approach to taking on new tasks and ability to prioritise them, good time keeping.
  • Accuracy and attention to detail, good problem solving skills, ability to maintain confidentiality at all times.
  • High level of customer service and the ability to deal professionally and calmly with external and internal clients, at all levels, face to face, via Teams, email and on the telephone.
  • Manual handling skills to be able to lift heavy loads (up to 20 Kg).
The Benefits (if permanent)Contributory Pension, Group Life, Private Medical Insurance, 25 days holiday & a flexible benefits scheme.The Hours:Monday to Friday 9am - 5pmThe Location:Central Bristol, no car parking (100% off based)The Salary:£20,000

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