Office Administrator

Job Description

Job Title: Office AdministratorLocation: BristolSalary: £25,953 - £28,520 per annumJob Type: Full time, PermanentThe Centre for Sustainable Energy (CSE) is a Bristol-based national charity that supports people and organisations across the UK to tackle the climate emergency and end the suffering caused by cold homes. We do this by sharing our knowledge, practical experienceand policy insights.The Role:Working as part of the Finance and Operations team the ideal candidate will provide efficient administrative support to the project delivery staff at the Centre for Sustainable Energy. The post-holder will work closely with staff across the organisationand will develop and maintain effective communication and working relationships with colleagues.Responsibilities include:

• Answer the phone, take accurate messages and pass them on to relevant members of staff or team.
• Oversee the reception area greeting visitors and clients in a professional manner.
• Sort out incoming post every day, franking outgoing post.
• Maintain adequate stock levels of stationery, office equipment and refreshments - ordering or buying when necessary, keeping stores tidy and readily accessible, and liaising with equipment providers (e.g. photocopiers, franking machine etc.).
• Oversee the IT and telecoms workstation set up for staff, ensuring a full working set-up is available to suit their needs, liaising with our external IT support provider and Senior IT manager to secure prompt attention to any issues arising.
• Support staff with administrative tasks associated with delivering their work, including but not limited to organizing work travel and accommodation; event venue selection, booking, set up and participant registration; mailings (electronic and post); routinedata entry, review and updates.
• Administer petty cash and banking as required.
• Liaise with the St James Court Building Supervisor and communicate any ongoing issues to CSE staff and attend tenant meetings when required.
• Support the HES project administrator with recording client data, updating databases, speaking with householders, and managing bookings for retrofit projects. You will also be expected to share post responsibilities with them.
• Undertake other administrative activities as required by the Director of Finance & Operations, the Chief Executive, and the Senior Office & Recruitment Administrator.

Ideal Candidate

• At least 2 years experience of working in a busy office environment.
• GCSE or O level Maths and English
• Experience working to tight deadlines and budgets.
• This post is based at the CSE office in Bristol.
• As we require all staff, the post-holder will undertake City & Guilds Energy Awareness training.
• This role may require a standard DBS check.

Benefits

• You will be entitled to 25 days paid holiday (plus statutory holidays).
• CSE offer a range of benefits including salary sacrifice childcare vouchers, subsidised bike purchase and Tech Scheme.
• We will pay fees and expenses on relevant training courses.

Please click on the APPLY button to complete the first stage of the application process by sending your CV and Cover Letter for this role.Candidates with the relevant experience or job title of; Personal Assistant Admin Assistant, Office Administrator, Administrator, Office Administration Assistant, Administration Clerk, Administrative Assistant, Office Coordinator, Receptionist, Secretary,Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, PA, Office Assistant, Office Coordinator, Office Manager, Clerk, Business Administrator, Finance Administrator, Finance Assistant, Accounts Assistant,Accounts Administrator, Learning and Development Administrator, may also be considered for this role.

Keyskills :
Office AdministratorSecretaryReceptionistAdministratorOffice CoordinatorBusiness AdministratorAdministrative AssistantOffice Administration AssistantSupport AdministratorAdministration ClerkPersonal Assistant Admin Assistant