Interim Business Support Senior Administrator

Job Description

Interim Business Support Senior AdministratorREF: BRIADM.07.22 Location: BristolBusiness Support Senior Administrator - £25,294 to £ 27,484 p.a.Wessex Archaeology is one of the largest and successful independent archaeological practices in the UK. We are a registered charity and invest our profits to deliver public benefit by gathering, interpreting and sharing knowledge about the past. We recognisethat our employees are paramount to our success and aim to foster a working environment that protects the physical and mental well-being of our people.At Wessex Archaeology, we employ more than 380 staff across a diverse range of specialisms, from field archaeologists and marine geophysicists to researchers and community engagement officers. Our staff work on projects around the world, from our UK officesin Salisbury, Bristol, Edinburgh, Meopham and Sheffield; with an expanding network of international offices. The position: We are seeking an experienced, organised Business Support Senior Administrator to join the Wessex Archaeology Business Support Team working in our Bristol office on a one-year contract, spending 50% of time supporting the regional team and 50% on projectsfor the national Business Support team. The ideal candidate will have experience of working within a busy office and looking to further develop their skills and experience. The successful candidate will be a proactive individual who enjoys a varied workload,has excellent attention to detail and strong communication skills. The role will include various administrative support with key tasks outlined below:

• Delivering office support covering reception, switchboard, ordering stationery, kitchen supplies, managing post/couriers, coordinating desk bookings and office inductions for new joiners and visitors
• Managing Bristol office training and certifications records, booking training courses and liaising with Salisbury Logistics team
• Co-ordinating maintenance and facilities support, liaising with the Facilities team in Salisbury, where appropriate
• Organising accommodation, site supplies, PPE and vehicles for deployment on projects
• Processing timesheets and expenses, both locally and assisting, where required, nationally
• Raising purchase orders and invoicing for internal and external projects
• Booking national and international travel
• Managing credit card and petty cash purchases, logging transactions
• Providing secretariat support to national meetings
• Ad hoc projects both locally and nationally

Essential:

• Previous experience of working collaboratively within a business support/administrative role
• Confident in using Microsoft packages including Word, Excel and Powerpoint
• Previous experience using finance systems or project management software
• Educated to GCSE level with Math and English Grade 4 or above (previously Grade C or above) or equivalent
• Ability to build strong working relationships
• Ability to work independently across various internal teams

Desirable

• Relevant administrative qualification e.g. secretarial qualification, NVQ Business Administration qualification,
• Experience of using Microsoft 365 tools e.g. Teams and planner. (Training will be provided if required).

Wessex Archaeology offers a flexible approach to working, however due to the nature of the role this will be office-based working. Applications: Applicants are invited to submit a completed application form along with a CV and covering letter explaining why you are suitable for the post. Applications must be received by close of business on Friday 12 August 2022. Receipt of all applications will be acknowledged. The interview date will be Thursday 18 August 2022. If you are interested in this role and are unable to attend on Thursday 18 August please let us know.Application form and full role profile can be found on our website.Whilst Wessex Archaeology welcomes applications from all sections of the community and is committed to promoting equality of opportunity, it is essential that the successful candidate must by the start of their employment have permission to work in the UK.Proof of identity and eligibility to work in the UK will be required prior to commencement of employment.