Fleet Administrator

Job Description

BE SUPPORTED. BE DEVELOPED. BE REWARDED.We have built our business around our customers needs. Through our 10 UK divisions, and our network of 13 service centers, We provide an end-to-end solution to customers equipment needs, new and used, wherever they are in the UK. This includes servicing their equipment, via our team of over 85 mobile engineers, maximising its lifetime and optimising its utilisation.Join us and youll feel right at home. Were a community of individuals across the UK who want the best for each other, and those around us. We believe that with the right support, our diverse and talented teams will flourish at work. As a fast-growing, dynamic business, we can offer opportunities for career development, real job security and a culture where ideas are always welcomed and often put straight into action. Lots to choose fromOur service depot engineering teams and on-the-road technicians prepare and maintain some of the most impressive and efficient equipment and vehicles available for a wide range of sectors, including construction, waste, demolition, timber, scrap and ports.Our Sales and After Sales teams make sure our customers receive the very best advice and guidance for their needs, so they trust us as reliable partners - an essential part of their business operations. And our back office, support and professional teams make sure that all finance, HR, admin, marketing, commercial, IT, health and safety and operations services run smoothly, using best-in-market tools and practices.Smoke Lane, Avonmouth, Bristol, BS11 0YARegistered office Smoke Lane, Avonmouth, Bristol, BS11 OYMain Responsibilities:* Communicate clearly with all stakeholders regarding company vehicles. * E-mails to be continuously monitored & dealt with in a timely manner. * Manage the fuel card account including distribution, reporting and reconciliation of all fuel cards issued.* Assist the fleet team to ensure vehicles are maintained to a satisfactory level including cleaning, Servicing, MOT records, wear and tear reports.* Ensure that all service/maintenance requirements are communicated clearly to the driver of the vehicle.* Support any breakdown/roadside assistance requirements.* Issuing purchase orders for goods/services fleet related on the ERP system.* Monitor & maintain data on the external fleet systems, FleetCheck, Allstar, Quartix* Manage Driving Licence checks of all employees using a company vehicle.* Manage daily/weekly/monthly invoicing, reconciling with the purchase orders raised.* Assist with post received i.e.. vehicle fines/toll charges* Check fleet board for updates on a regular basis & update on the system.* Ensure full adherence to legal requirements.* Input data into internal systems & reconcile. * File and maintain all necessary documents, include owner documentation, spare vehicle keys. * Liaise with all third-party service providers. * Ensure effective support of the fleet functionCurrent Vehicle Fleet:* Responsible for administration support of the current fleet of approximately 200 vehicles.Additional Responsibilities:* Any other administrative tasks within capabilitiesWork experience requirements:* Work experience within a similar position is preferable* Experience working within an office environment preferable* Excellent organisation skills and attention to detail* Confident telephone manner* Be able to work off own initiative.* Able to complete tasks & meet deadlines.* Proficient in the use of Microsoft Office packagesEducation Requirements:* Good general level of Education including English and IT--- Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business. Youll find a wide selection of vacancies onour website.