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Executive Administrator

Balfour Beatty
Job LocationBristol
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time or part-time

Job Description

About the role As the Executive Administrator to our project leads, youll work with these senior leads to help manage our exciting project; ensuring each one fully delivers on our customer and company commitments. What youll be doing As a Executive Administrator you will have the following accountabilities:

  • Top level review and understanding of the programme and its milestones ensuring that you have a joined up approach to the project.
  • Managing the diaries for the above leads, ensuring that the relevantinformation, paperwork, documentation, attendees etc, are in/at the events planned.
  • Looking at the workload of the two leads and assigning work to othermembers of the team as appropriate and ensuring it is returned in a timely and accurate manner.
  • Representing the above leads where necessary.
  • Working on the communications associated with the project and ensuring professionalism and transparency are key.
  • Co-ordinating visits for both leads.
  • Developing and maintaining close relationships with external professionals, clients, consultants, sub-contractors and suppliers to continuously improve the customer experience of using the project.
  • Maintaining awareness of the commercial position of the project, actively engaging with the Commercial team to protect our position
Who were looking for
  • Experience at PM level
  • Industry experience. Track record of successful projects either internally or externally
  • In-depth knowledge of the construction process,
  • Understands the pre-construction process.
  • Can organise and manage the design phase of a project.
  • Help prepare and maintain the client decision matrix.
  • Has a good political awareness.
  • Able to collate information from the team to prepare and present the project report.
  • Understanding of how to comply with a Health & Safety policy and Health & Safety management system
  • Good team leader and people manager
  • Sensitive to political situations - good relationship builder
  • A good organiser/system implementor
  • Able to apply and operate a safe system of works
  • Be able to effectively manage risk
  • Be able to plan & programme projects with some knowledge of planningsoftware
Why work for us Balfour Beatty Major Projects have delivered some of the UKs most complex and iconic infrastructure projects, including Blackfriars Station, the Olympic Aquatics Centre and the Olympic Stadium transformation. We have the proven expertise to deliver large-scaleprojects safely and successfully, from consultancy and design, to all aspects of construction and maintenance. Through our expert capability, we work closely with clients to use the latest technology, machinery and innovative solutions to meet their engineeringand construction needs.

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