E- Accounts Payable Assistant

Job Description

The primary function of the role is to process bills for the firms clients who require their bills to be transmitted electronically. This will include understanding the clients e-billing system as well as how bills are processed in the firms practicemanagement system.Client DetailsAmbitious Uk law firm that strives to provide the best service to customers and clients. This firm has a national and international client base, including FTSE-listed companies, government departments, public bodies, executives and individuals. The firmoperates throughout the UK and in all major European and international jurisdictions.They are a down-to-earth, straightforward and strategically switched-on law firm. With specialism in complex legal areas, along with market sector expertise thats as deep as it is focused.Committed to environmental sustainability, with their social, inclusion and diversity responsibilities, they are central to that purpose, supporting their employees and clients alike.Their commercial edge is matched by a genuine caring culture - for you, for our people and for the wider communities around us.Description

• Preparing and uploading of electronic invoices to our clients various e-Billing platforms
• Ensuring that bills are processed within the client specified timescales
• Ensuring compliance with all client e-Billing Guidelines and Vendor Requirements
• Working efficiently on a daily basis to resolve issues including short payment and rejections.
• Maintaining logs of processed and/or rejected invoices.
• Maintaining timekeeper, matter, rates, and invoice data held within various e-Billing systems for e-Billed clients
• Updating monthly accruals, reporting, budgets within the clients e-Billing portals
• Liaising with partners and lawyers to ensure compliance with the agreed client guidelines and our internal billing processes
• Perform regular reconciliation between Aderant and the client portals to ensure that all bills have been uploaded successfully
• Work closely with the appropriate Revenue Controller to ensure they are kept up to date in relation to the status of unpaid bills within the e-Billing portals
• To escalate any unresolved e-Billing issues to the e-Billing Coordinator in the first instance
• Provide cover for and support to the other members of the E-Billing team where necessary

ProfileSummary

• Previous experience of working in a similar role in a billing department, eBilling capacity or with Aderant legal billing software;
• Experience working in a fast-paced professional services organisation with the ability to multi-task;
• The ability to communicate appropriately and effectively with people at all levels, including internal senior stakeholders;
• Good IT skills, specifically with Excel; and,
• Ability to remain calm under pressure in a deadline-oriented environment.

Essential

• Experience in a billing/Ebilling environment, including using Ebilling platforms and knowledge of LEDES file formats.
• Customer focused with good communication skills and able to work with people at all levels.
• Able to produce accurate and consistently high quality work.
• A flexible "can do" attitude is required to ensure key deliverables are met.
• Excellent organisational skills and attention to detail with a methodical and logical approach.
• Ability to prioritise competing demands and work within deadlines.
• Ability to adopt a common sense approach and use own initiative.
• Able to work effectively as part of a team.
• Able to demonstrate a good knowledge of Word, Excel, Outlook with a willingness to become accredited as the policies and procedures.

Beneficial

• Past experience working with Aderant Expert.
• Previous legal sector and/or billing experience.
• Previous experience in a finance function.
• Experience of an Ebilling environment, including using Ebilling platforms and knowledge of LEDES file formats.

Job Offer

• Days for Volunteering (no set limit)
• Hargreaves Lansdown Pension
• 13 weeks full pay Maternity/ Paternity
• Parental Coaching sessions
• Hybrid Working
• Flexible Working
• Private Medical Insurance
• Comprehensive Training programmes and opportunities to learn
• Outstanding and Modern Offices
• Cycle To Work Scheme- Free maintenance sessions several times a year.
• Public Travel Season Ticket Loans
• Wide Range of Discounts on social activities

Keyskills :
Accounts AssistantAccounts PayableFinanceFinancial ReportingPurchase LedgerTransactionalAccountantFinancial AccountantFinance AssistantAssistant accountantFinancial ReportBilling AssistantE-billing assistant