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Purchase Ledger Assistant

Cushillo Personnel Ltd
Job LocationBrierley Hill
EducationNot Mentioned
Salary£21,000 - £23,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Purchase Ledger Assistant required to join our manufacturing company based in Dudley. Reporting to the Accounts Manager and working in a small finance team we are looking for an experience Purchase ledger assistant to undertake the following duties:

  • Code, obtain authorisation and post all invoices/credit notes on the day that they are received.
  • Match purchase invoice with purchase orders to goods/stock booked in.
  • Liaise with freight manger to authorise export costs, and contact purchasing team for imports
  • Adjust line items applied to wrong nominal code.
  • Notify Financial Controller of prepayment invoices.
  • Obtain authorisation for overhead invoices.
  • Investigate invoice queries internally and escalate to supplier if necessary
  • Reconcile supplier statements and obtain copies of any missing invoices/credits.
  • Raise Debit notes and chase for related credit notes, notify QA/Purchasing once credit has been received
  • Maintain petty cash.
    • Monthly Duties:
  • Ensure that all authorised/booked in invoices have been posted for the current month.
  • Aim to get as many of the non-authorised/in query invoices processed.
  • Provide electricity and gas meter readings.
  • Provide Freight Accrual, investigate any variance and report to line manager
  • Ensure that all freight recharges have been passed to Sales for invoicing.
  • Balance and post Petty Cash to the agreed amount.
  • Investigate unallocated payments on P/L before M/End close and obtain copy invoices/credits where necessary.
  • Maintain the fixed asset spreadsheet along with reconciliation back to TB.
  • Process new assets on to Asset register
  • Maintain credit card analysis spreadsheet and enter expenses
  • Post WEEE declaration to the Recolight black box portal
  • Highlight any costs that need to be recharged to related businesses
    • Other occasional duties:
  • Assist with answering phone calls and direct to appropriate member of staff.
  • Manage incoming post and distribute accordingly.
  • Maintain E-filing system.
    • Skills & Experience Required
  • Previous purchase ledger and/or accounts experience with an good understanding of double entry.
  • You must be able to demonstrate good attention to detail and should have hands on approach
  • Must be computer literate with excellent excel skills up to at least Intermediate level
  • Excellent interpersonal and communication (both written and verbal) skills
  • The ability to work on your own initiative as well as part of a team
    • We are looking for 2 people1 x Full time (37.5 hours per week)1 x part-time (between 22.5 - 30 hours per week)Salary Guide: £21 to £23k per annum. Required skills
  • Accounts Payable
  • Microsoft Excel
  • Purchase Ledger

    • Keyskills :
    Accounts Payable Microsoft Excel Purchase Ledger

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