Senior Assistant Company Secretary

Job Location	Bretton, Peterborough
Education	Not Mentioned
Salary	Salary negotiable
Industry	Not Mentioned
Functional Area	Not Mentioned
Job Type	Permanent , full-time

Job Description

Senior Assistant Company SecretaryPeterborough or Sevenoaks, Kent (Hybrid 1 day in the office a week) Salary: NegotiableBenefit

Private Medical cover for employee
5% Employer pension contributions when contributing 5%
28 days holiday
Company Sick Pay
Life Assurance 4x annual salary

Role Purpose:You will assist and support the Group and Deputy Company Secretary and the Boards with the administration and record keeping of the Group Companies.Key Responsibilities:Meeting Operation:The post holder will be responsible for the smooth operation of some of the Regulated Insurance Boards, Board Committees and any sub committees, duties to include:

Extensive meeting coordination including preparing agendas, collating briefing notes and tracking actions
Maintaining an up-to-date record of report contributors for the various boards and committees
Liaising with report contributors in order to collate all submissions as per agreed timelines
Building of board and committee packs using Diligent Entities and the circulation of these packs within timeframes agreed in Terms of Reference dependant on the Board or Committee
Attending meetings, as directed, in order to take accurate minutes
Maintaining records and logging all previous meeting materials
Ensuring minutes and actions are circulated expeditiously
Undertaking other reasonable responsibilities and projects as instructed by the Deputy Company Secretary and assisting the Deputy Company Secretary as otherwise directed
Adhering to Company processes with regard to FCA compliance and Consumer Duty

General Duties

Company Secretarial duties including filing of documents at Companies House using paper and online filing as appropriate
Preparing statutory minutes
Maintaining all company registers, records and legal documents
Checking the statutory procedures required for events arising and drafting all paperwork
Monitoring changes in company law and the regulatory environment
Arranging stock transfer agreements, share allotments, payment of dividends
Assisting with corporate actions such as mergers and acquisitions of companies – including due diligence and providing buyer and seller documents
Adhering to Company processes with regard to FCA compliance and Consumer Duty
Undertaking other reasonable responsibilities and projects as instructed by the Company and/or Deputy Company Secretary
Completing bank mandates for new accounts and changes
Assisting with the update of risk registers and reports
Assisting the Company and Deputy Company Secretary as otherwise directed

Essential Skills & Experience:

CGI (ICSA) qualified or legal equivalent
Experience with company administration, board/committee support (including extensive minute writing)
Excellent attention to detail and organisational skills
Organisedand efficient
Ability to multi-task and work to tight deadlines
Ability to work autonomously
Proactive and positive “can do” attitude
Willing to learn new areas and take on new duties
Good IT skills; thorough working knowledge of Microsoft Word, Excel, Internet Explorer, Outlook,
Diligent Entities (or equivalent) and Diligent Boards (or equivalent)
Good team-working skills

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