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Team Administrator

Birmingham 2022 Commonwealth Games
Job LocationBirmingham
EducationNot Mentioned
Salary20,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time or part-time

Job Description

Closing Date: 09/01/2022Want to be part of the biggest celebration of sport and culture in 2022Birmingham 2022 is looking for a Team Administrator to join the Venue and Village Development and Overlay Department. This is a key role supporting the team proactively taking responsibility of key administration tasks to ensure the team is able to functionefficiently.The Team Administrator will be supporting with diary management, preparing presentations and minutes, organising key documentation and working with various stakeholders to coordinate all key tasks.The successful applicant will have excellent attention to detail, be willing to learn quickly in a fast-paced environment and demonstrate administrative and organisational skills.Responsibilities

  • Proactively manage the day-to-day administration of the team, including diary management, scheduling meetings and agendas, managing high traffic inboxes and coordinating key tasks.
  • Responsible for preparing presentations, letters, minutes and the collation of weekly reports.
  • Organise key project documentation including electronic filing and document control.
  • Coordinate all annual leave, absence requests and booking of travel arrangements for staff.
  • Undertake background research for projects and prepare written briefing notes.
  • Support the Operational Readiness team by taking active duties within the Venue Command Centre which will operate before and after Games Time.
  • Take on the unique opportunity of a Games time role.
Please see the job description for a full breakdown of the position responsibilities.Skills and ExperienceEssential
  • Strong administration experience with a meticulous eye for detail and accuracy.
  • Ability to organise tasks effectively and deliver to a high standard on time.
  • Advanced knowledge of Microsoft Office products required (Word, Excel, PowerPoint and Outlook).
  • Excellent written and oral communication skills.
  • Ability to build relationships with strong interpersonal skills.
Desirable
  • An interest in the events industry.
Why You Should Work For The GamesJoining the Games team will provide you with a unique once in a lifetime opportunity to gain new skills and make new connections. During the Games you may take on a Games time role where youll support any of our 14 venues. After the Games, we will assistyou with finding new opportunities via our outplacement programme, designed to support you in the next chapter of your career.Start date: ASAPContract: Fixed-term contract until August 2022Location: One Brindley Place, Birmingham (full time office-based)Salary: £20,000This position is subject to a Basic criminal record check from the Disclosure and Barring Service.Birmingham 2022 is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles"FREDIE" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confidentscheme, please submit a completed form with your application, which can be found on the Birmingham 2022 jobs site under the current vacancies drop down.To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required).On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Birmingham 2022 jobs site under the current vacancies drop down.Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committedto protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visitthe Privacy page on our Gi Group UK website.

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