Senior Secretary

Job Description

Senior Secretary BirminghamUp to £28,000My client a Global Law Firm are looking to recruit a Senior Secretary to join their Birmingham office. You will take ownership for the efficient running of the team acting as an senior team member by setting a good example to more junior team membersKey Responsibilities: - Plays an active role in knowledge sharing with administrative staff to ensure growth and development- Acts as workflow supervisor, when required, on a shared basis with other senior secretaries- Ensures urgent work is promptly completed or delegated to the appropriate team member- Ensures all work (other than confidential) is directed through the team and works hard to make sure fee earners follow this process- Delegates all junior level tasks to administrative resource- Assists the team in providing fee earners with effective and high quality secretarial support , enabling them to focus on providing the best legal services to clients- Undertakes all aspects of the role using the most appropriate tools and resources for the task to meet deadlines- Demonstrates flexibility and proactively contribute to the teams success by actively seeking to improve working processes- Ensures all work is undertaken in the correct priority order- Devises a plan to share complex tasks which are time bound- Proactively engages with and assists fee earners regarding work requirements and encourages and supports all team members to utilise the team- Communicates with fee earners to keep them appraised of a tasks status- Engages in mutual delegation of tasks between team members and assist the team to meet deadlines- Ensures clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (e.g. email instructions / discussions)- Follows team processes and procedures when undertaking tasks- Collaborates with team members on team processes, procedures and solutions - ensuring more junior members of the team understand and adhere to these- Actively participates in team meetingsSkills & Experience: - Extensive relevant experience as a legal secretary- Have a strong working knowledge of WorkSite and Bighand or similar tools- IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook) & Lync - Skype for Business- Excellent diary management- Exemplary document management and filing- Excellent telephone manner- Detailed understanding of billing- Excellent organisation and prioritisation skills- Applies knowledge and judgement to solve problems and make decisions- Experience of delegating to, and training, junior team membersIf you are an experienced Senior Legal Secretary interested in this position please apply ASAP!CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds. Required skills

Secretarial

Legal Secretary

Senior Secretary

Senior Legal Secretary

Keyskills :
Secretarial Legal Secretary Seni Secretary Seni Legal Secretary