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Senior Secretary

Douglas Scott Legal Recruitment
Job LocationBirmingham
EducationNot Mentioned
Salary24,000 - 30,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Senior Legal SecretaryBirmingham£26,000+A fantastic, top 50 established Birmingham firm, known to us as a client for many years are keen to add an experiened Senior Legal Secretary to their already impressive team.Based in well-equipped offices in an impressive setting, close to commuter links, the Senior Legal Secretarywill benefit from working with a cohesive team of Secretaries, Administrators and Coordinators to deliver a high quality of a full range of Legal SecretarialDuties.Duties and responsibilities of the Senior Legal Secretary:

  • Takes ownership for the efficient running of the team - acting as an senior team member by setting a good example to more junior team members
  • Plays an active role in knowledge sharing to ensure growth and development
  • Acts as workflow supervisor, when required
  • Ensures urgent work is promptly completed or delegated to the appropriate team member
  • Assists the hubs in providing fee earners with effective and high quality secretarial support
  • Undertakes all aspects of the role using the most appropriate tools and resources for the task to meet deadlines
  • Demonstrates flexibility and proactively contribute to the teams success by actively seeking to improve working processes
  • Ensures all work is undertaken in the correct priority order
  • Communicates with Team Coordinators/Team Leaders to keep them appraised of a tasks status
  • Follows team processes and procedures when undertaking tasks
  • Collaborates with team members on team processes, procedures and solutions - ensuring more junior members of the team understand and adhere to these
  • Actively participates in team meetings
Skills Required:
  • Extensive relevant experience as a Secretary
  • Have a strong working knowledge of iManage and Bighand or similar tools
  • IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business and Microsoft Teams
  • Detailed and strong working knowledge of and high level of proficiency in Elite billing
  • Exemplary document management and filing
  • Excellent telephone manner
  • Excellent organisation and prioritisation skills
  • Applies knowledge and judgement to solve problems and make decisions
  • Experience of delegating to, and training, junior team members
The firm are offering 25 days holiday plus bank holidays, a hybrid working arrangementto suit the candidate and a range of competitive benefits. If you are an experienced Senior Legal Secretary, based in or near Birmingham, please get in touch for confidentialconsideration.

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