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Payables Officer

The Graduate Project
Job LocationBirmingham
EducationNot Mentioned
Salary£15.00 - £17.00 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Role OverviewReporting to the Senior Financial Accounting Manager, the Payables Officer has responsibility and autonomy to plan and manage their own work for payables in accordance with Financial Guidelines, Desktop procedures and Month-End timetable guidance issuedby the Head of Finance. The role has no direct budget or line management responsibility.Responsibilities

  • Ensure the precise and punctual handling of transactions thereby contributing to the provision of financial data to stakeholders.
  • To handle all types of payments and receipts; ensuring all transactions are supported by suitable documentation and approvals; ensuring accurate approval, coding, VAT code, and matching.
  • Supervise Requisition, Purchase Order, and Invoice pools with proactively following up colleagues for such documentation and ensure efficient handling of all pending requisitions, purchase orders, and invoices.
  • To verify the precision of employee reimbursement expenses before handling.
  • Take an active role to oversee supplier accounts to ensure payments are up to date.
  • Resolve invoice discrepancies and correspond to the supplier and respond to inquiries in a timely and professional manner.
  • To ensure the timely and precise distribution of supplier remittance advices. Ensure adherence to company policies and procedures.
  • Precise and Punctual Archiving
  • Ensure the daily and precise archiving of invoices and supporting documentation.
  • Aid with Supplier, Debtor, and control account reconciliations
  • Prepare analysis of accounts
  • Reconciliation of disbursements
  • Reconciliation and analysis of General Ledger to Sub-Ledger supplier accounts.
  • To support the department and its broader stakeholders
  • To undertake rotational roles to gain experience in each of the functions of Finance.
  • To comply with our client policies and procedures in undertaking the above roles and responsibilities.
  • To undertake any other reasonable duties that are in line with the job and at its level of responsibility as and when required by the Unit Head and or Line Manager.
Requirements
  • Demonstrable track record of processing high volume of transactions.
  • A strong customer service focus, and the ability to build effective working relationships with employees and external stakeholders/suppliers.
  • Expense-claim processing experience, knowledge and understanding.
  • Computerised accounting payables experience

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