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Float PA

Capsticks
Job LocationBirmingham
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Like the organisations we represent, making a positive impact on peoples lives is important to us, and the work we do means just that. We pride ourselves on The Capsticks Way—being world-class in the professional services we provide; taking a commercial approach; and treating all clients, employees and stakeholders with kindness and respect.The roleMain duties and responsibilitiesThe Legal PAs principal role is to provide lawyers with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential non fee-earning tasks by assisting in the management and execution of their day to day workload.This role is based in Birmingham, but will provide cover for Legal PAs and support lawyers based in London.The main duties of a Legal PA will include, but are not limited to:Document Production

  • Checking correspondence, attachments, documents, reports, presentations, faxes etc produced by either the PA and/or Document Production Centre before being passed to the relevant lawyer and undertaking basic/minor amendments if/where appropriate;
  • Typing of urgent correspondence;
  • Producing and maintaining Excel spreadsheets as required;
    • AdministrativeIn conjunction with relevant business support departments, as appropriate:
  • Managing diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis;
  • Arranging meetings and virtual meetings using Zoom or Microsoft Teams, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external;
  • Booking Counsel for court hearings, liaising with Counsel clerks and arranging various conferences. Maintaining spreadsheets and advocate diaries to reflect Counsel bookings and upcoming hearings.
  • Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices;
  • Adapting to a variety of different file opening processes in accordance with each respective division;
  • Opening and closing of general files, general filing, record keeping and archiving of files;
  • Handling sensitive information and using a secure Mimecast system and passwords when sharing this;
    • Communication
  • Regular communication with PAs and fee earners, providing detailed handovers and updates when transferring from division to division;
  • Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
    • Client relationship management
  • Be part of client care team and be familiar with the full range of the lawyers contacts/clients
  • Entering, maintaining and updating client details and relevant information of the firms One Place system;
  • Deal with basic queries and general administration, including in relation to hub clients; and
  • Arrange all client meetings, including client care meetings.
    • Financial
  • Assisting lawyers in ensuring their time is recorded properly and entered onto Elite on a daily basis;
  • Assisting lawyers in the billing and credit control process by liaising with the lawyer and Accounts department, to include the production of standard financial/time reports through Elite;
    • Skills setA Legal PA also has a responsibility to ensure that their skills set is up to date and they are familiar with the Firms internal systems and procedures. This will ensure that they are able to carry out their role effectively and, where appropriate, discuss any training requirements with the relevant person(s).
  • Advanced knowledge of One Place, Microsoft Word, Outlook, Excel, PowerPoint, Visual Files, Elite, Winscribe and the Internet.
  • Excellent telephone manner and, after training, competent knowledge of telephone system.
  • Excellent communication, organisational and team skills.
  • Excellent attention to detail.
  • Flexible and dependable, able to take the initiative.
  • Able to remain calm under pressure.
  • The ability to work to tight deadlines on a daily basis.
  • Conscientious, approachable and enthusiastic.
  • Quickly builds respect and trust.
  • An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices.
    • Why CapsticksWe know our stuff and surround ourselves with bright minds. We do the right thing at the right time, and ensure we have great people throughout.What Capsticks Can Offer You
  • A competitive salary with excellent benefits
  • A culture that promotes flexible and agile working
  • An environment that encourages ideas
  • An opportunity to work for a law firm that really makes a difference to people’s lives
    • This is a great opportunity to join a driven and dynamic market leading firm, so if you are ready for a new and exciting challenge then please apply.Capsticks is an equal opportunities employerAt Capsticks we value diversity and we’re committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential.Capsticks is committed to providing equal opportunities for all and therefore we strongly encourage applications from underrepresented groups.Capsticks is an agile firm and is open to conversations about flexible working.In 2020 Capsticks achieved a 1 star accreditation from Best Companies, the specialists whose recognition programme is the standard for workplace engagement. The Best Companies accreditation is really important to Capsticks as it focuses on the trust and value we place in our people, their wellbeing and their careers. Required skills
  • Business Support
  • Client Meetings
  • General Administration
  • Law Firm

    • Keyskills :
    Business Suppt Client Meetings General Administration Law Firm

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