Finance and Information Manager

Job Description

Job title: Finance and Information ManagerSalary: £40,000Reports to: Chief Executive OfficerLocation: Alcester Street, BirminghamJob PurposeTo lead the charitys finance and information function. The post-holder will be responsible for ensuring best practice in charity finance governance and reporting. S/he will be responsible for working with the Chief Executive and others in the senior leadershipteam to ensure that systems are in place to gather the data required to inform day-to-day operations and strategic decision making and for ensuring that the financial consequences of decisions are fully considered.The post-holder will be responsible for the charitys IT function, including procurement and systems implementation support covering all the charitys activities, ie, finance, contracting, HR, customer relationship management, telephony.The post holder will be a member of the senior leadership team and will manage a Finance Assistant. S/he will be responsible for delegated Company Secretary activities and will contribute to the strategic development.The post-holder must have experience of working within ESF funded programmes and also finance.Person Specification Essential RequirementsProfessional qualification in accountancy (ICAEW, ACCA, CIMA, CIPFA)Educated to degree level or equivalentExperience on ESF and other funded projectsCommercial and business acumen and experience of tendering exercisesCompany Secretary experienceUnderstanding of how to get the best out of finance systemsManagement accounts experienceAbility to influence team members including those that are not direct reportsExcellent interpersonal skillsExcellent written and verbal communication skillsConfidence when presenting information including to trustees and external stakeholdersCommitted to the recovery-based person-centred approach and to working in accordance with the charitys valuesSelf-motivated, flexible, and responsive to changeWilling to go the extra mileExcellent team playerMain duties and responsibilities Finance Systems and ReportingTo lead on the collation and processing of all quarterly claims and submissions for our European Social Fund project, directly liaising with project lead, external delivery partners DWP and ESF where necessary.To integrate the way in which finance, contracting and other management information is brought together, analysed, reported, and used for business decision making.To review the suite of reports for internal and external reporting, including key performance indicators, and design a balanced scorecard in collaboration with stakeholders, including with the Board.To ensure that systems and processes are developed and automated as fully as possible to facilitate timely financial reporting and analysis and effective planning and internal controls.To work with the Service Delivery Manager to audit systems for collecting data and to bring about improvement where required.To work with the Service Delivery Manager to establish departmental budget holders. To ensure that budget holders understand their budgets and are fully involved in decisions that impact their income and expenditure.To maintain cost centres and one set of expense codes for the organisation, thereby simplifying the way expenditure is identified and controlled.Financial Risk Management and GovernanceTo ensure that financial risk is identified and, in collaboration with the senior leadership team, mitigated.To monitor trends and identify variances, including pay costs, requiring consideration and rectification.To oversee finance sign-off of all new business cases and for ensuring that full cost recovery is achieved.To update and provide monthly cash flow reporting.To pursue policies to grow reserves.To manage and regularly review payroll, telephony, IT, CRM and Insurance contracts and recommend re-procurements to the CEO when appropriate.To be responsible for managing external relationships associated with the discharge of the charitys finance, insurance, pensions, audit and payroll functions.To attend meetings of the Board, including sub-committees.StrategyTo advise the CEO and trustees on matters of financial strategy and on the consequences of proposed commercial and other business decisions.In collaboration with the CEO, to work with the senior leadership team and department heads to identify and pursue appropriate growth strategies across all areas of business and, conversely, to advise on disinvestment strategies where appropriate.To ensure that the charitys long-term strategy and business plans are under-pinned by sound financial analysis.Management AccountsTo ensure that the following activities are appropriately undertaken between the Head of Finance and Information and the Finance Assistant:

• To receive, process and prepare payment of purchase invoices and reconcile suppliers statements.
• To prepare, process and despatch weekly and monthly sales invoices and statements for statutory contracts and social enterprises.
• To maintain control of all customer accounts undertaking regular credit control checks and raising overdue account procedures.
• To be responsible for the secure banking of all cash and cheques and for the reconciliation of all petty cash accounts.
• To prepare and produce monthly, quarterly and annual management accounts and the annual budget summary.
• To conduct periodic reviews to achieve cost savings and effective use of resources, including dealing with suppliers contracts.

• To process year end journals and other year-end tasks.
• To retain accounting records as required by the regulatory bodies, eg, VAT and PAYE records.

To apply for this position please contact Craig Doyle at Trigon Recruitment.