Facilities Manager

Job Description

Property Management Recruitment are seeking an experienced facilities manager to work alongside the onsite team to mobilise and manage a brand new Build to Rent development in Birmingham.The Facilities Manager oversees and performs technical and mechanical work that ensures the building, apartments, grounds, amenities, and common areas, meets standards, of appearance, safety, and overall functionality by managing maintenance-related tasks.Primary responsibilities include maintenance of the site including overall inspections, repairs, and general maintenance of the apartments and the interior/exterior of the building. Lead the maintenance team by delegating, supervising, and directing the workof the department. It will be critically important to ensuring that the company meets its statutory obligations. This role supports the wider business in assisting new sites pre practical completion and this individual will assist onboarding new developmentsas required.Key Responsibilities:

• Lead on maintenance activities to ensure resident requests and preventative maintenance programs are prioritised effectively and are being performed according to company standards.
• Leads on hiring, training & development of the facilities team. Ensuring that all team members have clear understanding of their roles and responsibilities.
• In conjunction with the General Manager, develops standards for the maintenance of the building and exterior areas.
• Oversees and completes the "make-ready" process to prepare vacant apartments for leasing and check-ins by completing the inspections, creating a list of maintenance work needed, scheduling vendors and contractors as needed, obtaining needed supplies andmaterials, completing all maintenance tasks, and inspecting completed work.
• Undertakes routine (daily) checks of apartments and other areas of the building, identifying maintenance tasks for the in-house team and scheduling contractors visits.
• The role involves obtaining materials and arranging the completion of all maintenance tasks in a safe & secure environment.
• Periodically inspecting work performed by other service team members to assess effectiveness of policies and procedures and work with the General Manager to develop corrective action plans as needed.
• Periodically inspects work performed by contractors, to ensure all work and materials meet quality standards, scope and specifications as required.
• Maintains adequate stock of spare parts and works with General Manager to order materials and tools as needed always being mindful of budget requirements.
• Assists the General Manager to develop the budget for regular repair and maintenance and capital expenses.
• Completes monthly preventative maintenance procedures as outlined in the Policy and Procedure Manual.
• Supports cost-cutting and expense control programs by fixing rather than replacing parts, when possible, not being wasteful with materials and supplies, and practicing the correct use for tools and equipment.
• Follows established policies and procedures by monitoring and ensuring compliance with H&S regulations, organisational standards, and operational processes, ensuring the team are fully trained and updated.
• Schedules and, where appropriate, performs minor and routine maintenance on all appropriate equipment on a regular basis. Inspects and maintains all tools in excellent condition.
• Practices and promotes proper safety standards in accordance with the Companys policies, procedures, and standards by immediately dealing any mechanical or electrical equipment damage, teams/guest/resident injuries or accidents, or other safety issuesappropriately.
• Conducts routine and periodic inspections to identify safety and risk management concerns, keep the building and external areas in good repair, and communicate concerns about the physical needs appropriately.
• Identifies areas for improvement and offers suggestions and recommendations to improve efficiency and productivity.
• Completes documentation and other paperwork timely and accurately so that service requests can be appropriately documented, tracked and completed.
• Ability to keep sensitive information highly confidential at all times.
• Where appropriate acting on work sheet recommendations made by contractors to ensure the site is fully compliant.

Skills and Experience:

• Have demonstratable experience in property management as a Facilities Manager.
• Have comprehensive understanding of building maintenance.
• Be fully aware of health and safety regulations and demonstratable experience in ensuring full compliance with stator and legal requirements.
• Hold an IOSH certificate and L8 certificate as a minimum although NEBOSH certificate is also preferred.
• Be IT savvy with excellent knowledge of Microsoft Office programmes, Building Management Systems and Customer Relation Management systems.
• Have exceptional communication skills and the ability to build rapport with customers and team members.
• Be a motivational leader, who drives their team to success.
• Be able to work a flexible schedule.