Accounts Payable Assistant

Job Description

The future of security is coming. Are you ready to be a part of it With an unmatched combination of tech-led innovation and expertise, were poised to redefine the industry and help make the world a safer place. Due to the growth of the business and thedevelopment of our employees we have a new opportunity to join our expanding team.Are you currently studying accountancy and looking to join a company where you will get the training and development to help you advance your career within accountancy We are looking for someone who is passionate to learn, with energy and drive to get thingsdone. Come and join one of the leaders in Security on our journey as we continue to grow and grow your career with us.Reporting to the Transaction Manager you will ensure the accurate and timely processing of payments and cash allocations with respect to the Accounts Payable & Accounts Receivable functions, enabling to maintain proper accounting records to ensure that theAnnual Report and financial statements are prepared in accordance with the applicable law and regulations.What youll be doing...

• Provision of timely, accurate and purposeful management of information.
• Receive, verify and process supplier invoices.
• Check vouchers carry the correct information for an easy voucher entry process.
• Rejection of invalid supplier invoices.
• Ensure POs match corresponding invoices & correctly raised for an easy voucher entry process.
• Work with Credit Control & Management Accountants to ensure customer records are kept up to date.
• Processing automated payments and customer collections
• Manual payments for one-time vendors/foreign suppliers.
• Ensuring an accurate file is kept for SOs / DDs and retrieving / processing invoices relating to all payments made, for future records and audit purposes.
• Supplier reconciliations to ensure any missing invoices and differences are captured.
• Monitoring of Supplier reconciliations for the AP team to ensure monthly target is reached.
• Reporting daily cash inflows to the Management Team.
• Completing daily bank reconciliations.
• Reporting cash balances to GTC via the creation of the cash pool.
• Issuing the company cash flow forecast.
• Drive efficiency by investigating & implementing where applicable new methodology of cash allocation.
• Obtain remittances from customers, manage and correct where necessary via Rimila Systems.
• Allocation of customer receipts via Alloc8 and post the created journals on Nav.
• Review and resolve unapplied cash, incorporating meaningful comments where there are issues.
• Monitoring and allocation of cheques.
• Management of cheque payments made including writing and cancelling cheques.
• Work to minimise the level of the companies unapplied cash amount and volume.
• Monthly balance sheet support pack with schedules and reconciliations completed for AP any other balance sheet items.
• Month end closing procedures.
• Review the accuracy of supplier standing information carried in Navision.
• Understanding of procurement and purchase order processes.

Essential Skills

• Ideally working towards an accounting qualification (ACCA/CIMA).
• Experience of financial transaction processing, preferred but not essential.
• UK/ EU citizen or valid work permit. Sponsorship is not available for this role.
• The mindset to be adaptable, embrace change and respond positively.
• Initiative, with an enquiring mind and proactive.
• Self-motivated, flexible and hard working with a positive Can Do attitude
• Good team player but also able to work individually
• Excellent organisational skills and attention to detail.
• Strong communication skills to build relationships and influence stakeholders.
• Ability to multi-task, work under pressure and meet required deadlines.
• Desire and willingness to learn.
• Working knowledge of Microsoft Office.
• Working knowledge of Microsoft Dynamics Navision desirable.

DE&I Securitas Technology is an all-inclusive employer, and we encourage individuality within our company. We believe that diversity and inclusion are not just buzzwords, but integral parts of our business strategy. Our goal is to create an environment whereevery employee feels that they belong regardless of their background or identity. Our belonging strategy has three pillars,

• How you join us and develop your career
• The way we lead our teams
• Fair pay and benefits.

To achieve this, we have a number of initiatives: employee networks which are a safe space to build communities and influence practices, Race at Work Charter, Armed Forces Covenant, Disability Confident, Reasonable Adjustment Passport, Domestic Abuse Charter,Healthy Workplace Awards and we are leading the way in the Neurodiversity Top Employer Certification. We celebrate our differences throughout the year by recognising significant dates such as BSL Week, International Womens Day, PRIDE, Black History Monthand many more.If you want to learn more visit our website. Benefits Health & Wellbeing

• Company pension and advice and planning
• Life assurance scheme
• Discounted gym memberships
• Wellness advice and support, including financial, emotional and physical
• Dental and Physical Health Plans

Lifestyle Benefits

• Cycle to work scheme
• Discounts on high street brands, online shopping, holidays, days out and Arriva Bus Travel
• Mortgage Advise

Learning & Development

• Support with further education
• 100s of eLearning courses
• Accredited courses by C&G, ILM, IOSH and SIA
• Leadership Development programs both local and global