Accounts Payable Assistant

Job Description

The future of security is coming. Are you ready to be a part of itIn July 2022, Securitas completed its acquisition of STANLEY Security, accelerating its ambition to become an outstanding global security solutions partner. Now, were getting ready to launch our new identity as Securitas Technology, an exciting new chapterthat will unleash the joint potential of Securitas Electronic Security and STANLEY Security across the globe.With an unmatched combination of tech-led innovation and expertise, were poised to redefine the industry and help make the world a safer place. And as we shape the future of our business, we have roles available to join our growing team in the UK.We are building a new finance team based out of Birmingham and are looking for an Accounts Payable Assistant to join the team.The role....Reporting to the Transaction Manager you will ensure the accurate and timely processing of payments and cash allocations with respect to the Accounts Payable & Accounts Receivable functions, enabling to maintain proper accounting records to ensure that theAnnual Report and financial statements are prepared in accordance with the applicable law and regulations.What youll be doing...

• Provision of timely, accurate and purposeful management of information
• Receive, verify and process supplier invoices.

• Check vouchers carry the correct information for an easy voucher entry process.
• Rejection of invalid supplier invoices.
• Ensure purchase orders match corresponding invoices and have been correctly raised for an easy voucher entry process.
• Processing automated payments and customer collections
• Manual payments for one-time vendors/foreign suppliers.

• Ensuring an accurate file is kept for SOs / DDs and retrieving / processing invoices relating to all payments made, for future records and audit purposes.
• Supplier reconciliations to ensure any missing invoices and differences are captured.
• Monitoring of Supplier reconciliations for the AP team to ensure monthly target is reached.
• Reporting daily cash inflows to the Management Team.
• Completing daily bank reconciliations.

• Reporting cash balances to GTC via the creation of the cash pool.
• Issuing the company cash flow forecast.
• Drive forward efficiency by investigating and implementing where applicable new methodology of cash allocation.
• Obtain remittances from customers, manage the remittances and correct where necessary via Rimila Systems.
• Allocation of customer receipts via Alloc8 and post the created journals on Nav.

• Review and resolve unapplied cash, incorporating meaningful comments where there are issues.
• Monitoring and allocation of cheques.
• Management of cheque payments made including writing and cancelling cheques.
• Work to minimise the level of the companies unapplied cash amount and volume.
• Monthly balance sheet support pack with schedules and reconciliations completed for AP any other balance sheet items.

• Month end closing procedures.
• Review the accuracy of supplier standing information carried in Navision.
• Understanding of procurement and purchase order processes.

What youll need:

• AAT qualification or experience in a similar role
• Experience of financial transaction processing, preferred but not essential
• The mindset to be adaptable, embrace change and respond positively
• Initiative, with an enquiring mind and proactive
• Excellent organisational skills and attention to detail

• Strong communication skills to build relationships and influence stakeholders
• Ability to multi-task, work under pressure and meet required deadlines.
• Desire and willingness to learn
• Working knowledge of Microsoft Office
• Working knowledge of Microsoft Dynamics Navision desirable

Our Values....

• Honesty, Vigilance and Integrity
• Respect and Diversity
• Innovation and Collaboration

• Individual and Team Accountability
• Passion and Purpose